Construction Office Manager

Construction Office Administrator

The Construction Office Administrator supports the smooth daily operation of a busy construction office by handling front-office reception, coordinating schedules, managing office supplies, and performing a variety of administrative and accounting support tasks. This role involves answering customer calls, preparing work orders, processing accounts receivable entries, and maintaining accurate records using standard office software.

Responsibilities

• Answer incoming customer phone calls in a professional and courteous manner and direct inquiries to the appropriate team members.
• Perform accurate data entry using Word documents and Excel spreadsheets based on existing templates.
• Enter and update accounts receivable information in the appropriate systems in a timely and precise manner.
• Type and prepare work orders, ensuring all required information is complete and correctly formatted.
• Schedule meetings and appointments, coordinate calendars, and confirm arrangements with internal staff and external contacts.
• Arrange and monitor office supplies, including placing orders and maintaining appropriate inventory levels.
• Greet visitors, clients, and vendors, and provide general information or direct them to the appropriate person.
• Provide general administrative support to office staff, including filing, copying, scanning, and organizing documents.
• Use Office 365, Outlook, Excel, and other office software to manage correspondence, schedules, and records.
• Contribute to improving office procedures and day-to-day operations by suggesting and implementing efficient administrative processes.
• Support basic office management tasks to ensure the office runs smoothly throughout the workday.

Essential Skills

• Proven experience in administrative assistance or office management in a professional office setting.
• Previous experience as a front office manager or office administrator is highly beneficial.
• Proficiency with Microsoft Office applications, including Word and Excel.
• Ability to work confidently with Office 365, Outlook, Excel spreadsheets, and databases.
• Capability to learn and work with Foundation Accounting Software for accounts receivable entry.
• Strong organizational skills with the ability to schedule meetings and manage calendars effectively.
• Excellent verbal and written communication skills for handling customer calls and preparing documents.
• High attention to detail and accuracy in data entry, accounts receivable processing, and document preparation.
• Ability to manage multiple tasks and priorities while maintaining a high level of service to internal staff and visitors.
• Professional, welcoming demeanor when greeting visitors and interacting with customers.

Additional Skills & Qualifications

• Experience in a construction office or similar project-based environment.
• Familiarity with accounting or bookkeeping processes, particularly accounts receivable.
• Comfort working with spreadsheets, databases, and templated documents.
• Proactive approach to improving office procedures and workflows.
• Ability to work independently with minimal supervision while supporting a broader team.
• Strong problem-solving skills and a resourceful attitude when handling administrative challenges.

Why Work Here?

You will join a team that values reliability, organization, and clear communication, and you will have the opportunity to become a central point of support for daily operations. The role offers stable daytime hours and a structured workweek, promoting a healthy work-life balance. You will work with modern office tools and gain exposure to both administrative and accounting functions, providing a solid foundation for professional growth within an office environment.

Work Environment

This is an in-office role based in a construction office environment, working standard daytime hours from 8:00 a.m. to 4:30 p.m. with a 30-minute lunch break, five days per week. You will work at a desk using Office 365, Outlook, Excel, Word, and Foundation Accounting Software, and you will interact regularly with employees, visitors, and customers. The environment is professional and task-focused, with regular phone and in-person communication and a need for organized document handling and office supply management.

Job Type & Location

This is a Contract position based out of Macedonia, OH.

Pay and Benefits

The pay range for this position is $27.00 - $32.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Macedonia, OH.

Application Deadline

This position is anticipated to close on Jun 1, 2026.