Administrative Assistant, Sr.

Administrative Support

Answers phones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member.

Greets visitors in a courteous manner, establishes needs, and refers to appropriate staff.

Establishes procedures and processes for setting up, organizing, and maintaining various departmental files.

Retrieves appropriate information upon request for internal and external use.

Executive Support

Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives.

Prioritizes requests for meetings, arranges itineraries, prepares expense reports, and prepares executives for daily activities.

Receives and reviews incoming correspondence.

Reviews outgoing mail for consistency and conformance to policies and procedures.

Types correspondence, reports, and/or manuscripts.

Prepares charts and graphs for reports and presentations.

Meeting and Event Coordination

Schedules and coordinates meetings and/or special events.

Reserves facilities and arranges for equipment and materials.

Arranges for speakers, refreshments, or meals.

Develops agendas and arranges seating.

Financial and Data Management

Gathers, reviews, verifies, and consolidates data for preparing and monitoring unit/department budgets and budget variances.

Assists in preparing budgets, provides advice regarding budget projects, and monitors expenses.

Designs and generates regular or special reports and/or statistics after collecting, analyzing, and organizing data.

Completes special assignments requiring collecting, organizing, and analyzing data which may serve as the basis for significant decisions.

Staff Support and Leadership

May provide guidance or direct the work of clerical, secretarial, or other designated employees.

May distribute work assignments.

May train employees and provide input to performance evaluations and other employee transactions.

Initiates and processes employee transactions after review and approval.

Assists in investigating employee issues or concerns and determines appropriate course of action.

Interprets departmental policies and procedures for lower level employees and refers employees to the appropriate area for interpretation of organizational policies.

Professional Development

Works with manager to formulate a plan for professional development.

Attends educational in-services as appropriate.

Equipment and Systems

Operates standard office equipment, including telephones, copiers, fax machines, and computers.

Additional Duties

Performs other duties as assigned.

MINIMUM QUALIFICATIONS: High School diploma required, Bachelor's Degree Preferred. Five (5) years of progressive related experience. Equivalent combinations of education/experience may be considered.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at View email address on click.appcast.io. Please note that one week's advance notice is preferred.