OR/PACU LVN Administrative Assistant

Job Description

Job Description

Build What Matters Most—Families, Futures, and Your Career

Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility , the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine.

Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients , the lives we help bring into the world , and the culture of excellence we foster across our organization . We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.

Through our national network of premier fertility centers—including Reproductive Science Center of the San Francisco Bay Area —we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started.

Opportunity Overview

We have an immediate opening for a part-time OR/PACU LVN Administrative Assistant to join our team at Reproductive Science Center of the San Francisco Bay Area in San Ramon, California.

• Schedule: 3 days per week from 8:30 AM to 3:00 PM (rotating), one weekend per month and two holidays per year
• Compensation: $43 to $45 per hour (commensurate with experience)

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

How You’ll Contribute

At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.

In this role, the OR/PACU LVN Administrative Assistant will:

• Assist with preoperative patient intake and preparation within the scope of practice, including preparing patient care areas, obtaining and documenting assigned clinical information, verifying required documentation, and supporting efficient patient flow
• Cross-train to perform scrub technician responsibilities and serves as scrub technician as assigned; Knowledgeable of proper sterile and aseptic technique and setup/use of equipment
• Plan for and prepare rooms for all procedures
• Review case schedule to ensure necessary instruments, supplies and equipment are available and ready
• Assist in positioning and draping the patient for procedure
• Demonstrate knowledge and technical skill in the care and use of instruments, supplies and equipment used during a surgical procedure
• Complete accurate instrument and sharps count with Circulating RN
• Clean and care for all equipment according to OSHA guidelines
• Perform room cleaning and turnover of OR after each procedure including cleaning of instruments, removing trash, replacing trash bags and wiping the tables
• Wash, dry and package instruments for autoclaving; Turn on autoclave and clean per protocol
• Terminally clean OR/procedure rooms at the end of each day
• Perform all work in accordance with accepted standards of sanitation, safety and proper handling techniques, including sterilization and disinfection procedures
• Assist with specimen collection, labeling, documentation, handling, and transport according to organizational policies
• Utilize the electronic medical record to document assigned patient care activities, print labels, enter laboratory information, and verify appropriate orders are in place Utilize daily logs, patient records, and appropriate outside laboratory forms
• Assist with patient transport and discharge workflow within the scope of practice
• Maintain inventory levels for medications, surgical supplies, instruments, equipment, and office supplies to support uninterrupted patient care
• Coordinate routine ordering of medical, surgical, and office supplies in accordance with established inventory par levels and budget guidelines
• Receive, verify, stock, rotate, organize, and appropriately store incoming inventory
• Perform routine inventory counts and proactively identifies supply shortages, expired products, damaged inventory, and opportunities to reduce waste and improve operational efficiency
• Maintain organization of supply rooms, sterile storage areas, procedure rooms, and operating rooms
• Ensure emergency equipment, supply carts, and procedure rooms remain stocked and in a constant state of readiness
• Collaborate with leadership regarding product evaluations, vendor issues, backorders, and inventory optimization initiatives
• Comfort patients by anticipating anxieties, answering questions, providing support
• Support and promote excellence in customer service; Act as a role model to others by displaying excellent interpersonal skills
• Greet patients/guests with prompt attention and caring attitude
• Assure quality care by adhering to therapeutic standards; Follows physician practice and nursing division philosophies, as well as standards of care set by the state and other governing agency regulations
• Collaborate effectively with physicians, nurses, anesthesia providers, embryology, laboratory personnel, and administrative staff to promote safe, efficient patient care
• Communicate effectively with all members of the multidisciplinary healthcare team
• Demonstrate flexibility by assisting other departments and team members as operational needs require
• Participate in cross-training across perioperative workflows to maintain competency and operational flexibility
• Perform duties within the scope of practice and demonstrated competency to support patient care and surgery center operations during periods of low surgical volume or changing operational needs
• Provide clinical and operational support across ambulatory surgery center locations as assigned based on patient volume, staffing needs, scheduling demands, and organizational priorities
• Support administrative, inventory, quality, and operational functions at other surgery center locations when direct clinical support is not required
• Participate in weekend, holiday, and rotating coverage schedules as assigned to support patient care and operational needs across ambulatory surgery center locations
• Attend meetings, educational sessions, and mandatory training as assigned
• Participate in quality improvement initiatives, process improvement activities, and operational standardization efforts
• Assist with maintaining regulatory readiness by completing assigned equipment checks, documentation, inventory management, environmental organization, and quality monitoring activities
• Report safety concerns, equipment malfunctions, supply issues, and process improvement opportunities to leadership in a timely manner
• Maintain knowledge of applicable regulatory requirements including OSHA, infection prevention standards, and ambulatory surgery center accreditation requirements
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks
• Identify learning needs and seeks educational or enrichment activities to meet those needs
• Other duties as assigned

What You’ll Bring

We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter.

Qualifications and Skills Include:

• Completion of Licensed Vocational Nursing Program
• IV Certification (or obtained within 6 months of hire)
• Current CPR certification, or acquire within 1 month of employment
• Ability to access, input, and retrieve information from a computer.
• Ability to communicate accurately and concisely
• Excellent interpersonal skills
• Ability to function as a team player
• Maintains patient and employee confidence and protects operations by keeping all patient and employee information confidential

More important than any single credential, however, is the right person . Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.

What We Offer

Full-Time Employees (30+ hours/week)

• Medical, dental, and vision insurance
• 401(k) with company match
• Tuition assistance and professional development support
• Performance-based bonus opportunities
• Generous paid time off, paid holidays, and paid parental leave
• Life and disability benefits
• Fertility Discount Program
• Employee wellness and recognition programs

Part-Time Employees

• 401(k) with company match
• Performance-based bonus opportunities
• Employee wellness and recognition programs

Per Diem Employees

• 401(k) with company match
• Employee wellness and recognition programs

Our Commitment to Inclusion and Opportunity

US Fertility and its network partners believe that a diverse workforce is essential to fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve.

Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunities at locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth.

This is a moment of growth, innovation, and impact. Take the next step in your career with US Fertility—and help shape the future of fertility care.