Highway - Office Manager/Accountant

Shawano County is organized according to Chapter 59 of the Wisconsin Statutes. The following is the County’s Mission Statement and Policy on Quality:

“The primary mission of Shawano County is to provide all County citizens with cost-effective, prompt and high-quality County services. Quality is the extent to which a product or service conforms to requirements and meets or exceeds customer expectations.”

*It is the policy of Shawano County to recruit and select the most qualified persons for positions in the County's service. Recruitment and selection shall be conducted in an affirmative manner which ensures open competition and provides equal employment opportunity as protected by state or federal law. If you need any accommodations during the recruitment or employment process because of a disability, please notify Human Resources to ensure appropriate accommodations can be made.

Shawano County is pleased to offer our full-time employees (30+ hours/week) a comprehensive benefits package including:

• Paid Time Off - Earn just under 5 weeks in your first year when working 40 hours/week
• Nine (9) Paid Holidays
• Health Insurance including vision coverage with option of a high or low deductible health insurance plan.
• County-funded Health Reimbursement Account or HSA depending on health plan selection.
• Prescription Drug Plan
• Gym Membership Discounts
• Dependent Flexible Spending Account
• Dental Insurance
• Long and Short-Term Disability
• Critical Illness and Accident Insurance
• Employee Assistance Program
• Life Insurance
• State Pension Plan
• Deferred Compensation (457) Retirement Plans

Shawano County is pleased to offer our part-time employees (regularly scheduled to work 24-29 hours/week) a comprehensive benefits package:

• Paid Time Off
• Paid Holidays
• Life Insurance
• State Pension Plan
• Gym Membership Discounts
• Employee Assistance Program

Job Summary:
As a function of the Shawano County Highway Department, this position provides accounting and office management responsibilities for the maintenance/construction of the County Highway Department’s recordkeeping system with respect to payroll, general ledger and accounts payable/receivable. This position works under the direct supervision of the Highway Commissioner.

Essential Duties & Responsibilities:

1. Implements and performs accounting operations and processes within the highway department to include: - reviews financial transactions for department/office/unit/county including cash receipts, accounts receivables, accounts payable, payroll, inventory and general ledger entries; oversees the annual physical inventory process; maintains fixed asset records – records fixed asset additions and disposals, report fixed assets to DOT - calculates and processes payroll in accordance with County procedures, agreements, and provisions. - Coordinates and reviews the billing of clients, funding sources or other agencies for services provided; - prepares monthly financial statements and required journal entries; - assists auditors in the audit and review of unit accounting records by supplying financial information requested. - Prepares highway department and DOT annual reports; - reviews, verifies and submits invoices for payment; - approves purchase requisitions; - Reconciles accounts/reports/statements and performs the year end close of accounting records per DOT requirements.
2. Responsible for the supervision, evaluation, performance management and development of assigned staff to ensure compliance with department/county priorities, procedures, practices and policies.
3. Coordinates the maintenance of department/unit files, records and office retention practices and procedures.
4. Provides assistance to staff with technology and software issues and problems. Makes arrangements and coordinates troubleshooting and assistance for more difficult problems with Technology Services personnel.
5. Compiles and prepares various financial reports, spreadsheet or various forms/reports required by local, state or federal agencies including but not limited to year end DOT report and DOT surveys.
6. Under general direction from the Highway Commissioner develops the Departments annual budget. Reviews and monitors the budget throughout the year. Accurately reports and reconciles all state/federal funding sources. Prepares and submits budget adjustments as needed throughout the year.
7. Performs other duties of a comparable level/type.
8. Assists Committee members, Highway Commissioner, and other Department managers/supervisors as requested.

Work Requirements:

-Bachelor's Degree in Accounting, Business Administration or related field.
-Five years of accounting experience or two years of accounting experience with a bachelor’s degree or any combination of education and progressively responsible experience in a business administration or managerial field, which provides the necessary knowledge, skills and abilities.
Must be reliable, trustworthy, self-motivated and self-reliant.