HR Coordinator

Job Description

Job Description

Inception Fertility is looking for an HR Coordinator to join our Human Resources team in our Franklin, TN office. This is a hybrid role supporting a fast-moving HR team that touches every part of the employee experience from the first interview through onboarding, benefits, and beyond.

If you love the details, take pride in getting things right, and want your work on great HR team to support both employees and the patients we ultimately serve, we would love to hear from you.

Essential Responsibilities:

• Support new hire and exit processing, recruiting, work authorization verification, and benefits administration alongside the broader HR team.
• Own the HR mailbox, fielding employee questions on benefits, leaves of absence, employment verifications, and policy with timely, accurate responses.
• Coordinate the hiring and onboarding process end-to-end: reference checks, background checks, drug tests, assessments, and weekly new hire orientation.
• Partner with managers and HR Business Partners to keep candidate onboarding on track, surfacing delays or discrepancies early and resolving them clearly.
• Collect and organize new hire documentation, employment, education, certification, and license verifications, so files are complete and audit-ready.
• Handle verification of employment (VOE) inquiries directly or route them to the right vendor.
• Guide leaders through work authorization regulations and processes.
• Provide responsive, professional HR support across the full employee life cycle, escalating sensitive or complex matters appropriately.
• Assist recruiting with candidate sourcing, phone screens, interview scheduling, and creating a positive candidate experience start to finish.
• Contribute to HR projects and initiatives as the team grows and evolves plus much more!

Education and/or Experience:

• High school degree or equivalent required
• Bachelor’s degree in HR or a related field strongly preferred.
• A minimum of one year of previous HR administrative experience required.
• Proficiency in Microsoft Office (Word, Excel, and Outlook) and HRIS
• A personable, flexible, and positive approach to your work and the people you support.
• Sound judgment with sensitive and confidential information, discretion is non-negotiable.
• Strong organizational instincts, attention to detail, and the ability to self-start and prioritize in a busy environment.

Why You'll Love Working Here – Our Amazing Benefits:

Comprehensive Health Coverage: Medical, dental, and vision plans for our full-time employees, along with complimentary basic life insurance, Employee Assistance Program, and long-term disability insurance. FREE employee only healthcare coverage option is also available.

Family Building Support: Take advantage of our comprehensive fertility benefits, adoption assistance, and surrogacy support to help grow your family.

Paid Parental Leave: Generous maternity, paternity, and partner leave so you can focus on what matters most.

Plenty of Paid Time Off: Start with 18 days of PTO annually and enjoy 11 paid holidays, including one floating holiday to use as you choose!

Retirement Ready: Invest in your future with our 401(k) plan, featuring a competitive company match and full vesting after just 2 years.

Lifestyle Spending Account: Access a company-funded account to reimburse expenses that boost your physical, financial, and emotional well-being.

Health Savings Account (HSA): If eligible, enjoy regular employer contributions to your HSA with every paycheck.

Rewards for Connections: Earn extra money with our Employee Referral Program —your network is invaluable!

Growth Opportunities: We support your career with continuing education reimbursement and dedicated time off for professional development.

Premium Calm Health Subscription: Enjoy a free premium Calm Health app subscription to support your mental wellness.

Emotional & Work-Life Support: Through our Employee Assistance Program (EAP) with SupportLinc, you'll have access to emotional well-being and work-life resources whenever you need them.

Extra Peace of Mind: Explore additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance, to suit your needs.