Documentation Specialist

Documentation Specialist

This role is highly administrative and entry-level. The ideal individual is comfortable in a manufacturing environment and will learn to use company tools and programs to reinforce quality and efficiency in our processes. Due to military contract status requirements, US citizenship or permanent residency is mandatory for consideration.

Duties will include but are not limited to:

• Organizing, maintaining, and controlling company records, technical documents, compliance paperwork to ensure accuracy, traceability, and efficiency across operations.
• Supporting departments such as quality, engineering, manufacturing, and management by ensuring all documentation meets company, customer, and regulatory requirements.
• Preparing, reviewing, and filing technical and quality documents.
• Maintaining records for inspections, certifications, procedures, and audits.
• Controlling document revisions and ensuring only current documents are in use.
• Supporting compliance for customer Data Book requirements.
• Managing electronic document systems including customer portals and websites.
• Assisting during audits, customer reviews, and regulatory inspections.
• Maintain and organize quality records, manufacturing records, weld logs, NDE reports, certifications.
• Ensure revision of procedures, drawings, specifications is current and controlled.
• Upload and manage records in ERP/MRP/customer portals.
• Track document status, approvals, and expirations.
• Compile final data records.
• Prepare customer data books and certification packages.
• Verify documentation meets customer, regulatory, and contract requirements.
• Coordinate documentation submissions with customers and suppliers.
• Ensure inspectors and technicians submit complete and accurate paperwork.
• Review reports for completeness, signatures, dates, procedure compliance, and accuracy.
• Assist in nonconformance documentation and corrective action tracking.
• Support production flow by preventing paperwork bottlenecks.
• Maintain Calibration logs.
• Generate reports for management on overdue documentation or project status.
• Schedule document reviews and approvals.
• Archive completed records per retention requirements.
• Improve documentation systems and workflows.
• Help transition from paper systems to digital systems.
• Help develop templates, checklists, and standardized forms.
• Reduce documentation errors and improve turnaround time.

We are an Equal Employment Opportunity employer. All qualified applicants will be considered for employment regardless of age, national origin, race, color, disability, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected under applicable law.

Qualifications

Education: High School or better in Unspecified.

Preferred: Associates or better in Unspecified.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.