Executive Assistant

The Executive Vice President for Finance & Administration seeks qualified applicants for an Executive Assistant to provide senior-level administrative support. This position requires exceptional communication and collaboration skills and demonstrates the highest degree of discretion and judgement in dealing with confidential information on all matters. All staff positions on campus support students and will be involved in student-focused activities. This is a year-round 75% time benefitted position. Duties/Responsibilities Comprehensive and Complex Administrative Support (60%) Provide comprehensive administrative support and complex calendar management for the Executive Vice President for Finance and Administration and other staff as required. Schedule all meetings and appointments; ensure their schedule reflects the institution's priorities, and ensure materials are prepared as needed for meetings and events, including agendas, supporting materials, and event scripts. Coordinate complex travel and meeting itineraries including as needed room reservations, catering arrangements, and invitations. Complete special projects as assigned. Daily Office Operations (40%) Oversee the operations of Hale Building and provide reception coverage. Triage administrative problems, which can be sensitive in nature, with internal and external constituents with discretion and independent judgement via phone conversations, email and/or in person to direct to appropriate office/staff member. Must follow up issue to completion and maintain documentation. Ensure timely accomplishment of varied tasks, involving ability to recognize and accurately disseminate potentially high-risk and sensitive issues in an appropriate and professional manner, always maintaining a high degree of confidentiality. Anticipate and solve potential issues that may arise. Manage office budget, including processing and reconciling p-card expenses, travel, accounts payable, purchasing, requesting budget moves, institutional memberships, and analyzing budget reports. Take, edit, and publish minutes of KSC Leadership Team and other meetings as needed. Manage communications by prioritizing, summarizing, and screening all incoming phone calls, email, mail or materials, directing time-sensitive information as needed. Manage requests for information and data, which may contain highly confidential and sensitive information, from internal and external constituencies. Prepare written responses to routine inquiries and correspondence/ acknowledgements, thank you, welcome, retirement, congratulations, inauguration certificates. Draft correspondence as needed. Review for accuracy and appropriateness documents for signature - troubleshoot if issues are noted. Maintain electronic and hard copy filing system. General support duties, including photocopying, fax and mailings. Key operator for multi-function printers in Hale Building. Monitor and order office supplies and stationery as needed. Requirements Minimum Acceptable Education & Experience: Bachelor's degree and minimum of three years' experience in administration/office management or an Associate's degree and at least seven years progressive administrative support experience. Knowledge, Skills & Abilities Exemplary discretion and demonstrated experience handling sensitive and confidential information. Complex calendar management experience. Experience with special events planning and execution. Ability to establish and maintain effective working relationships with staff, faculty, students, and community partners. Ability to work effective both as a team member and independently on projects. Ability to assess and triage office traffic. Demonstrated experience with MS Office systems, including MS Word, Excel, Outlook, Teams and relational databases. Excellence in task prioritization, balancing deadlines and managing unexpected urgencies. Some evening and weekend work required. Preferred Qualifications Additional years of administrative support experience. Experience in higher education. Knowledge of formal protocol and office etiquette. Ability to handle a rapid pace work environment, have an adaptive work style, and ability to learn other software systems quickly and efficiently. Keene State College is located in the scenic Monadnock region of Southwest New Hampshire and is an affiliate of the University System of New Hampshire. Located approximately 2 hours from Boston or Hartford CT, and 4 hours from New York City, the region contains many opportunities to enjoy outdoor recreation, cultural events, and a strong #J-18808-Ljbffr University System of New Hampshire