Accounting Assistant

Job Description

Job Description

Summary/objective : This position works directly with members of the Accounting Department and other team members to ensure vendor transactions are recorded accurately, efficiently, and in accordance with Company policy. The Accounting Clerk also supports the maintenance of systems used in Accounting. This includes Sage Intacct, SalesForce, and Ramp. Attention to detail is required as the Accounting Clerk will support contract review, trade and vendor management activities.

Essential functions: 

• Assign invoices to employees in compliance with Neil Kelly policies
• Assist Accounts Payable in researching invoices and other duties as assigned or required
• Assist in the trade and vendor management function
• Perform accounts payable reconciliations, identify differences and communicate them to the accounting team
• Assist in contract review and related tasks as needed
• Become proficient in software platforms used by accounting
• Provide excellent customer service to all departments
• Attend training sessions required to remain current in job specific issues
• Other duties as assigned

Competencies: 

• Ability to work with a high degree of accuracy
• Some experience with Claude, ChatGPT or other AI platform preferred
• Ability to check and compare numbers and other information with high accuracy
• Ability to establish and maintain effective working relationships with coworkers
• Ability to type and use word processing software
• Excellent communication skills including written and verbal
• Ability to maintain confidentiality and use discretion
• Ability to work as a member of a team in a professional, but relaxed, work environment

Other duties : This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Supervisory responsibilities : This position has no reports/subordinates.

Work environment : This position works primarily in an indoor, office environment and will be situated at a desk. There may be frequent interruptions and the need to change task, based on the needs of others.

Physical demands: 

• Sitting 
• Using a computer, with monitor, mouse, and keyboard 
• Twisting 
• Lifting over 25lbs 
• Bending, stooping 

Position type and expected hours of work : This position has a Monday through Friday, 20-hour workweek. General work hours are 8:00am -5:00pm, and this position will have hours adjusted to meet half-time expectations, and the schedule will be established with the Controller. This position is expected to last through June 30, 2027. 

Travel : No travel required

Required education and experience:  This position needs to have had experience in Excel and be comfortable with the introduction of new software. Previous accounting experience is helpful, but not required.

General Requirements : All employees are expected to abide by the company safety policy, including supporting Neil Kelly’s Drug Free Workplace Policy. 

The ability to work as a member of a team is a requirement for this position. Each company employee is assigned to a workgroup team, which meets at least once a month to discuss company business. This position will be expected to be a full participant on his/her team.

Nondiscrimination:  Neil Kelly Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

At-will employment: This position is “at-will” employment status, meaning both you and the Company have the right to terminate your employment with Neil Kelly Company at any time, for any or no reason, with or without notice and with or without cause. Although other terms and conditions of your employment may change, this “at- will” employment relationship will remain in effect throughout employment with the Company unless it is specifically modified by a written employment agreement executed by the CEO of the Company. This “at-will” employment relationship may not be modified by an oral or implied agreement by any person, statement, act, series of events, or pattern of conduct. The provisions of this policy will apply except where the policy conflicts with state law or collective bargaining agreement provisions.