Senior Billing Analyst

Senior Billing Analyst

Senior Billing Analyst - $90-110k - NYC - Law Firm - Hybrid schedule

The Senior Billing Analyst is responsible for overseeing and executing all aspects of the firm's billing processes. In addition, this role will also play a key role in ensuring compliance with all relevant legal and ethical billing guidelines.

Essential Duties and Responsibilities:

• Billing & Invoicing:
• Prepare complex legal invoices accurately and timely, including time entries, expenses, and disbursements.
• Review and analyze client agreements and engagement letters to ensure accurate billing.
• Process and reconcile client payments, including credit card payments, ACH transfers, and wire transfers.
• Maintain accurate client billing records and prepare monthly billing reports.
• Assist with the preparation of client statements and invoices.
• Research and resolve billing discrepancies and client inquiries.
• Compliance:
• Ensure compliance with all relevant legal and ethical billing guidelines, including ABA Model Rules of Professional Conduct and applicable state bar rules.
• Set up rates and new matters.
• Stay informed of changes in legal billing regulations and best practices.
• Conduct regular internal audits to identify and address potential billing errors or compliance issues.
• Assist with the development and implementation of firm policies and procedures related to billing and collections.
• Other Duties:
• Provide support to other members of the finance team as needed.
• Participate in professional development activities to enhance knowledge and skills.
• Assist with special projects as assigned.

Qualifications:

• Education: High School Diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• Experience: 3+ years of experience in legal billing and/or legal billing compliance.
• Skills:
• Strong understanding of legal billing practices and procedures (e.g., hourly billing, flat fees, alternative fee arrangements).
• Proficiency in legal billing software (e.g., 3E, Aderant, Elite) and Microsoft Office Suite (especially Excel).
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills, both written and verbal.
• Ability to work independently and as part of a team.
• Strong work ethic and commitment to meeting deadlines.
• Compliance Experience:
• Demonstrated knowledge of and experience with relevant legal and ethical billing guidelines.
• Ability to conduct thorough research and analyze complex legal and ethical issues.
• Experience with conducting internal audits and identifying potential compliance risks.