Prevailing Wage Specialist

Responsibilities may include but are not limited to:

• Pulling payroll reports from Spectrum and entering data into the appropriate prevailing wage software (LCPtracker Foundation Knowify etc.) for each project
  
• Preparing reviewing and submitting certified payroll reports for 25 active prevailing wage jobs
  
• Ensuring compliance with federal (Davis-Bacon) state and local prevailing wage laws and requirements
  
• Verifying correct wage rates and classifications for each project and job location
  
• Monitoring apprentice utilization including apprentice rules ratios and registration requirements
  
• Applying and tracking allowable deductions and fringe benefit credits
  
• Maintaining accurate prevailing wage records and documentation for audits and agency requests
  
• Responding to compliance requests from general contractors owners and awarding agencies
  
• Identifying and resolving discrepancies between payroll data and certified payroll submissions
  
• Supporting the payroll team and the Director of Benefits & Compliance with other compliance projects as needed
  

Requirements

Top 3 Keys:

• Strong hands-on prevailing wage and certified payroll experience including the laws apprentice ratios and allowable fringe deductions
  
• Experience pulling reports from Spectrum (or Viewpoint/Trimble) and entering data into prevailing wage systems such as LCPtracker (MASSIVE )
  
• Comfortable in a temp environment and able to start next week with minimal training
  

Required Skills:

Key Responsibilities Manage the full-cycle accounts payable process including invoice entry coding approvals payment processing and vendor maintenance. Own the AP function and ensure invoices are processed accurately and in a timely manner. Review invoices for appropriate coding supporting documentation approvals and project allocation. Reconcile vendor statements and research discrepancies or outstanding balances. Process checks ACH/EFT payments and other vendor payment transactions. Maintain accurate vendor records W-9s and related documentation. Support project accounting activities including project cost tracking expense allocation and project-related reconciliations. Review and code project expenses to the appropriate jobs cost codes and accounts. Assist with job costing and project financial reporting. Reconcile bank accounts general ledger accounts and other balance sheet accounts. Assist with month-end and year-end close activities including journal entries and account reconciliations. Support project managers and internal teams with accounting and project-related financial questions. Investigate discrepancies between invoices purchase orders contracts and project records. Assist with construction-related financial reporting and analysis. Maintain organized and accurate accounting records in accordance with company policies and accounting standards. Utilize Sage 300 for accounting and AP activities and Procore for project-related information and documentation.