Administrative Assistant

Reporting directly to the Property Manager and the Condominium Director of Operations, the Administrative Assistant will be responsible for overseeing the administrative operations of the condominium field maintenance office. Responsibilities include but are not limited to the following:

RESPONSIBILITIES

Reads and routes incoming mail Prepares and distributes written correspondence Prepares outgoing mail and correspondence, including e-mail and faxes Organizes and maintains file system, and files correspondence and other records Answers and screens manager's telephone calls Coordinates with manager to schedule and makes appointments Greets visitors and directs to appropriate area or person Arranges and coordinates employee attendance and schedules Collects data and prepares reports Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities Orders and maintains supplies, and arranges for equipment maintenance Maintains records on fire extinguishers in the section Verifies employee payroll including clock in and out times and submits approvals for sick time to payroll Receives work orders for construction or repairs, routes work orders to maintenance staff Communicates with Operations and Human Resources staff on employee absences, on or off the job injury or disability and employee turnover Disperse or prepares work schedules, and expedites workflow Supervises issuing supplies and equipment to employees Resolves workers' problems or refers matters to another supervisor Submits requests for repair of cleaning equipment to Property Manager Safeguards and distributes keys to trades staff as needed Provides direction to maintenance staff at Section office Performs additional assignments as required by operating needs of the company or as directed by management.

SKILLS AND QUALIFICATIONS

Experience in business administration and property management preferred Ability to manage multiple projects, prioritize and meet deadlines in a fast-paced environment Excellent interpersonal and communication skills, with demonstrated ability to speak and write clearly Excellent organization, time management, and follow-up skills Highly proficient with MS Suite Demonstrated ability to be self-directed and take initiative Demonstrated ability to maintain professionalism and confidentiality Must be able to adhere to all policies and procedures as stated in the PSC Employee Handbook Minimum Associates Degree in Business Administration/Management or equivalent degree or experience Minimum two to four years’ experience in business administration, real estate or property management Understanding of applicable federal, state, local and company regulations Parkchester South Condominium provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, hairstyle, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. #J-18808-Ljbffr Parkchester South Condominiums