Administrative Assistant - Legal

Salary: $55,987.00 - $60,886.00 Hourly
Location : Government Center (4th Floor) - 115 E. Washington St. Bloomington, IL, IL
Job Type: Full-Time
Job Number: 01042
Department: Legal
Division: Legal
Opening Date: 06/24/2026
Closing Date: 7/3/2026 11:59 PM Central
FLSA: Non-Exempt
Hours/Shift: Mon-Fri 8am-5pm


Description


Provides confidential and complex administrative services, including relieving the Department Head of administrative details. Work involves utilizing independent judgment and discretion in screening calls, visitors, mail, answering and referring requests for information, and performing general public relations duties. Also includes computer projects and may compose correspondence of a routine nature.

Examples of Duties


This list may not include all tasks and/or knowledge which may be expected of the employee, nor does it cover all specific duties which may be required. Other duties may be assigned.

• Screens incoming calls; provides information on routine inquiries; takes necessary information and complex messages and refers to appropriate person and/or department; prepares work orders and provide follow-up instructions.
• Maintains a filing system on routine and confidential matters; plans and maintains an adequate supply of office materials and supplies.
• Maintains and prepares varied monthly and annual records; initiates purchase orders; verifies receipt of ordered materials; processes bills for payment; assists in preparation of departmental budget; handles travel requests.
• Assists with maintaining department timekeeping records and scheduling.
• Assists a visually impaired attorney with document review and preparation.
• Assists attorneys and paralegals with court matters and pleadings. Prepares initial drafts of complaints for various matters, including but not limited tax, demolition, liquor, and collection cases. Files complaints and assists with subpoena requests and compliance. Monitors and tracks litigation.
• Oversees use tax collection and processing.

Typical Qualifications

General Skill Levels


Knowledge of:

• Principles of leadership, supervision, training, mentoring, and coaching.
• Modern office practices, procedures and equipment.
• Business English, spelling and arithmetic.
• Special vocabulary required by the position.
• General City operations and organization.
• Computer programs required by the position.

Ability to:

• Make responsible decisions in accordance with established policies and procedures.
• Complete assignments using independent judgment.
• Rearrange, expand, segregate or tabulate printed materials.
• Handle confidential materials in accordance with legal requirements, administrative direction, and general City policy.
• Maintain administrative, fiscal, and general records.
• Prepare reports and answer questions from records.
• Maintain effective working relationships with other employees, City officials, and the public.
• Handle public relations problems with courtesy and tact.
• Compose correspondence on routine matters.
• Perform complex office management details without assistance.
• Use modern office equipment, including computers, printers and transcription equipment.

Education/Experience:

• Graduation from high school or GED including or supplemented by courses in secretarial sciences and office management, procedures and practices.
• Equivalent combination of education and experience may be accepted.

Certificates or Licenses:

• None

Physical Requirements/Working Conditions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Work is primarily performed in an office environment. There are no extraordinary physical demands on this position.

Full Salary Range: $55,987 - $75,582
Our employees are our greatest asset and reason for our success. As a full-time Classified/non-union employee, you will receive a Total Compensation package including healthcare/wellness benefits, paid time off (PTO), insurance and retirement. Details below:

Healthcare/Wellness

• Medical - choice between a lower deductible PPO, an HSA-compatible PPO, and an HMO
  • All plans administered by BCBS
  • 75% employer subsidy provided, for employee and any covered dependent(s). Working spouse exclusion applies, however, to the Medical Plan
• Dental - PPO
  • Administered by BCBS
  • 50% employer subsidy provided, for employee and any covered dependent(s)
• Vision - PPO
  • Administered by VSP
  • 50% employer subsidy provided, for employee and any covered dependent(s)
• Medical and Dependent Care Flexible Spending Accounts (FSAs)
• Extensive Wellness program, including an annual Health Club Reimbursement
• Employee Assistance Program (EAP) - for assistance with work, health & life topics such as overall wellbeing, relationship management, workplace challenges, addiction, child/elder care resources, legal advice, financial guidance, nutrition & physical health

Paid Time Off (PTO)

• 2 weeks vacation, provided on your start date
  • 3 weeks provided 1-4 years
  • 4 weeks provided 5-15 years
  • 4 weeks and 1 day provided 16 years
  • 4 weeks and 2 days provided 17 years
  • 4 weeks and 3 days provided 18 years
  • 4 weeks and 4 days provided 19 years
  • 5 weeks provided 20+ years
• 12.5 paid holidays each year
  • New Year's Day
  • Martin Luther King Jr. Day
  • Good Friday
  • Memorial Day
  • Juneteenth
  • 4th of July
  • Labor Day
  • Veterans Day
  • Thanksgiving
  • Day After Thanksgiving
  • Christmas Eve
  • Christmas Day
  • New Year's Eve (1/2 day)
• 2 personal days provided each year
• Opportunity to earn a Wellness Day each year
• 1 sick day earned each month, up to a maximum bank of 60 days

Insurance

• $50,000 Employer-provided benefit
• Voluntary Life Insurance buy-up

Retirement

• Automatic enrollment in the Illinois Municipal Retirement Fund (IMRF) Pension - benefit details can be found
• Voluntary retirement options available:
  • 457 Account (similar to a 401k)
  • Roth IRA
  • Additional Voluntary After-Tax Contribution (VAC) plan via IMRF

01


Do you have any experience utilizing computers, software, and various types of technology?

• Yes
• No

02


Do you have experience supporting an office or team and the handling administrative tasks?

• Yes
• No

03


Describe any past experience working in an office or government setting,
Required Question