Assistant Project Manager

Assistant Project Manager Miami, FL

Propolis is seeking a highly organized and proactive Assistant Project Manager to support the development of mid-rise multifamily buildings in Miami. This role is ideal for someone eager to gain hands-on experience in real estate development and construction while working closely with the Director of Development to ensure projects run smoothly from pre-construction through stabilization.

As an APM, you will assist with project coordination, permitting, budgeting, and contractor management, ensuring that all tasks are executed efficiently and on schedule. This is a growth-oriented role, perfect for a candidate who is resourceful, detail-oriented, and ready to contribute to an agile and fast-moving team.

Project Coordination & Support

• Work directly with the Director of Development to track and manage project milestones.
• Assist in coordinating the permitting process with the City of Miami.
• Conduct site checks to ensure progress aligns with timelines and budgets.
• Gather and analyze contractor bids, cost estimates, and proposals.

Administrative & Budget Management

• Maintain and update project budgets, timelines, and reports.
• Document meeting minutes and follow up on key action items.
• Assist in processing payment requisitions and tracking project finances.
• Ensure all permits are active and properly closed out at project completion.

Stakeholder & Vendor Engagement

• Support communication between the Director of Development, contractors, vendors, and design teams.
• Help with contract review and negotiation of purchase orders.
• Contribute to the creation of quarterly project updates for stakeholders.

What We're Looking For

• Bachelor's degree in a relevant field.
• 1-3 years of experience in construction, project management, or real estate development.
• Proficiency in Microsoft Office, Bluebeam, Autodesk Construction Cloud, and Smartsheet.
• Familiarity with InDesign, AutoCAD, Revit, Rhino, and BIM 360 is a plus.
• Strong organizational and communication skills with attention to detail.
• Ability to collaborate effectively across departments and manage multiple priorities.

Compensation: Competitive salary based on experience. Health benefits. Opportunities for career advancement within a growing company.

About Us:

Propolis is a vertically-integrated real estate development and property management firm specializing in efficient high-density, mid-rise (3-8 stories) residential buildings. The company develops aspirational but attainable housing on infill lots in urban centers with the goal of being best in class. Propolis is completing its six building by the end of the year and has over 10 projects in different phases of development.

We use a unique residential-hospitality operational model that includes coliving, micro-units, traditional long-term leasing, and short-term rentals. All our apartments are super efficient and come fully-furnished (with utilities included), appealing to young professionals who save an average of $200-300/month versus renting a studio in the area. On the flip side, our investors benefit from increased returns that are nearly unheard of in prime real estate markets. We are primed for accelerated growth and in need of a motivated, experienced Construction Superintendent with a deep expertise in building structures and foundation to join our team.