Office Administrator

• Operations & Transaction Tracking
  • Track and report sod sales and coordinate sod shipments
  • Monitor and track fuel usage
  • Track and report grain tickets, transactions, inventory, and related documentation
  • Track and report cattle transactions, inventory, and related documentation
  • Provide support of any beef retail sales
  • Maintain crop input inventory, production, and other related documents.
  • Coordinate paperwork and information between the office, operational employees, customers, vendors, and agricultural service providers.
• Accounting & Financial Support
  • Process and maintain accounts payable and accounts receivable records, including invoices, payments, receipts, and supporting documentation.
  • Work closely with the Star Rock Management Company President of Operations and Controller to ensure financial information is accurate, complete, and provided timely for monthly and year-end reporting.
  • Assist with account reconciliations, supporting schedules, data entry, and resolution of discrepancies.
  • Maintain organized financial records and follow up on missing or outstanding information.
• Payroll, HR & Employee Administration
  • Monitor Paylocity for current employees (timekeeping, payroll support, records)
  • Complete new-hire paperwork and set up employees in Paylocity
  • Track employee vacation and time-off balances
• General Administrative Support
  • Provide general administrative support to management and operational staff.
  • Answer phones, emails, and assist customers, vendors, employees, and other business contacts.
  • Prepare reports, spreadsheets, correspondence, and other business documents.
  • Assist with scheduling, time recording, office supplies, mail, document management, and other general office functions.
  • Support special projects and seasonal needs during planting, harvest, sod season, and other peak periods.

Qualifications :

• High school diploma or equivalent required; additional education in business, accounting, or agriculture preferred.
• Previous administrative, accounting, bookkeeping, or agricultural experience preferred.
• Agricultural knowledge or experience with grain, livestock, crop, or sod operations is a plus.
• Proficiency in Microsoft Excel, Word, Outlook, and general business software.
• Strong organizational, communication, data-entry, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to prioritize multiple responsibilities and adapt to changing operational needs.
• Ability to work independently while collaborating effectively with management and operational teams.
• Ability to maintain confidentiality when handling financial, business, and employee information.

Compensation:
Competitive compensation based on experience, and performance – based on a 40-hour average work week. Hours could vary (+/ -) seasonally. Responsibilities may change or expand based on the needs of the operation.