Disaster Program Administrative Assistant

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POSITION SUMMARY:

Assists the Disaster Program Supervisor by performing and coordinating administrative support services for the disaster program and performing other related duties.

ESSENTIAL FUNCTIONS:

• Act as a principal assistant on administrative matters relating to disaster programs.
• Maintains liaison with other organizational units providing support services such as data processing, accounting, purchasing, printing, and personnel.
• Collects data for and assists in the preparation of administrative aspects of the disaster program budget requests.
• Investigates administrative problems and makes recommendations for solutions.
• May assist in planning and implementing administrative improvements including organizational changes and work systems.
• Answering phone inquiries, directing calls, and providing basic company information
• Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
• Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
• Plans/organizes and implements events such as meetings, business luncheons, or client dinners
• Manages executive schedule and acts as a liaison for the executive team
• Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
• Handles confidential information; organizes and maintains files
• Prepares information and research for executive needs.
• Perform any other duties assigned to support the division.

KNOWLEDGE:

• Knowledge of principles, procedures, and problems of fiscal management and their adaptation to the department.
• Knowledge of government budget and administrative practices and procedures.
• Knowledge of office management principles, procedures, and techniques and their adaptation.

POSITION REQUIREMENTS AND QUALIFICATIONS:A. Preferred Qualifications:Bachelor's Degree in Business Administration, Public Administration, Economics, Statistics or any closely related field; and three years of professional experience dealing with personnel, procurement and budgetary matters

B. Minimum Qualifications:1. Associate's Degree and three (3) years of administrative experience in a business or government agency with responsibility for assisting in the direction and or coordination of personnel, office administration, fiscal affairs and other support services. Problem-solving ability and advanced MS office experience.

OR

2. High School Diploma AND ten (5) years of administrative experience in a business or government agency with responsibility for assisting in the direction and/or coordination of personnel, fiscal affairs, office administration, and other support services.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person