Editorial Coordinator

Role Description

In AAAS’s gold open access journal Science Advances, Editorial Coordinators (ECs) play a wide range of critical roles in the processing of the individual manuscripts that comprise the journal each week. ECs work collaboratively with a team of Senior Editorial Coordinators, Editorial Associates, and Editorial Managers to process manuscripts from submission to end publication, serving as points of contact and problem-solvers for internal editorial and production staff as well as external editors, authors, and reviewers.

To achieve their goal of maintaining rapid, high-quality processing of manuscripts, ECs interact with external authors, editors, and reviewers on a daily basis by:

• Answering questions
• Assisting with the peer review process
• Ensuring quality of final galley proofs

They also communicate and coordinate with internal staff and vendors to identify and help address problems so that manuscripts move smoothly through the review and production system according to institutional standards and guidelines. ECs are responsible for managing submissions for 1-2 Deputy Editor groups.

Location Requirement: This position is remote; however, candidates must be based in or willing to relocate to the DMV (D.C., Maryland, Virginia) area.

What You’ll Do

• Serving as direct point of contact for 1-2 Deputy Editor groups, workload dependent
• Processing new submissions, revised submissions, and accepted manuscripts for Deputy Editor groups
• Processing appeals for Deputy Editor groups
• Sending outstanding reviewer reminders
• Answering general editorial inbox queries related to assigned manuscripts (author status queries, reviewer queries, merging accounts, technical issues, other)
• Attending weekly staff meetings, POD meetings, bi-annual DE/AE meetings
• Writing cover captions, feature article image blurbs, and social media posts (opportunity with tenure)
• Transmitting final papers and reviewing galley proofs (potential opportunity with tenure)

Minimum Requirements

• Experience with project management and ability to meet deadlines
• Copyediting experience a plus
• Strong written and verbal communication skills
• Strong organization, multitasking, time management, and conflict resolution skills needed for juggling many diverse tasks
• Strong skills in identifying, communicating, and addressing issues
• Ability to work both independently and collaboratively
• Eagerness for developing new knowledge and skills related to job duties
• Strong working knowledge of MS Office and Adobe software
• Ability to adapt to new tasks, workflows, and tools in a changing organizational environment

Benefits

• Paid vacation leave
• Paid sick leave
• Paid holidays
• Health insurance
• Flexible spending account
• Dental insurance
• Life insurance
• Vision insurance
• Retirement benefits
• Short- and long-term disability

Additional benefits may apply.

Submit a resume and cover letter outlining qualifications and interest in the position by July 29, 2026. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.

The anticipated initial rate of compensation for this position is $48,000 per year. Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.