Accounts Payable Specialist

Job Title: Accounts Payable Specialist *Must sit in EST or PST

Job Description

The Accounts Payable Specialist supports a large, growing accounts payable team by managing vendor communications, maintaining the AP inbox, and ensuring accurate processing and reconciliation of invoices and statements. This role plays a key part in resolving vendor issues, supporting 1099 activities, and contributing to a high-performing, collaborative AP function in a dynamic, growth-focused organization.

Responsibilities

• Maintain and monitor the accounts payable inbox, ensuring timely review and response to incoming emails.
• Respond to vendor inquiries via email and occasional phone calls, providing clear and professional communication.
• Research and review vendor statements in the system, reconcile discrepancies, and provide status updates to vendors and internal stakeholders.
• Work closely with vendors to answer questions, resolve issues, and maintain positive, professional relationships.
• Support statement audits by reviewing vendor statements, identifying variances, and helping to ensure accuracy of accounts payable records.
• Assist with vendor outreach activities, including following up on outstanding items and clarifying invoice or payment details.
• Contribute to invoice processing activities, ensuring invoices are properly coded, entered, and routed in accordance with established procedures.
• Support 1099-related processes as needed, including gathering and reviewing vendor information to help ensure compliance.
• Collaborate with leads, supervisors, and managers within the AP team to support specific functions and regional needs.
• Perform additional accounts payable duties as assigned, demonstrating flexibility and a proactive, can-do attitude.
• Maintain strong attention to detail and accuracy in all work, helping to prevent errors and ensure reliable financial records.
• Communicate clearly and consistently with team members and leadership, especially in a remote environment, to provide updates and raise issues promptly.
• Demonstrate reliability by meeting deadlines, maintaining consistent work hours, and following through on commitments.

Essential Skills

• At least 1 year of accounts payable experience.
• Experience working with vendor management and vendor inquiries.
• Familiarity with 1099 processes and requirements.
• Experience performing statement audits or reviewing vendor statements for accuracy.
• Ability to manage and organize a shared inbox and respond to inquiries promptly.
• Strong attention to detail with the ability to identify discrepancies and resolve issues.
• Clear and professional written and verbal communication skills for email and occasional phone-based vendor outreach.
• Reliability and accountability in a remote work setting, with the ability to work independently without close supervision.
• Ability to learn quickly, adapt to new processes, and maintain a positive, can-do attitude.

Additional Skills & Qualifications

• At least 1 year of experience using Excel; knowledge of pivot tables and formulas is a plus.
• Experience in the construction industry or related fields is a nice-to-have.
• Comfort working in a large accounts payable team with multiple leads, supervisors, and managers overseeing specific functions.
• Ability to build strong working relationships with vendors and internal stakeholders.
• Interest in professional growth and development, with a desire to advance into future team leader or elevated internal roles.
• Personable, team-oriented mindset with a "work hard, have fun" approach to collaboration.

Work Environment

This role offers a fully remote work arrangement for candidates located in Eastern or Pacific time zones, with two positions aligned to Pacific Time and one aligned to Eastern Time. Start times are flexible as long as they remain consistent week to week and month to month. You will join a very large, established accounts payable team that includes multiple leads, supervisors, and managers overseeing different functions and regions. The team culture emphasizes a fun, personable environment with a strong "work hard and have fun" mentality. Reliability, communication, and trust are highly valued, particularly in the remote setting, and the team seeks individuals who can work independently without close oversight. The organization is experiencing significant growth and is in acquisition mode, creating new roles and opportunities for advancement. New team members are hired with the intention of developing and growing them into future leaders, and many team members have been promoted and elevated into new roles over time.

This is a Contract to Hire position based out of Minneapolis, MN.

The pay range for this position is $24.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Sep 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.