Executive Assistant and Office Assistant

Executive Assistant / Office Assistant

Our client is seeking a highly organized and professional Executive Assistant / Office Assistant to support daily business operations. This hybrid role is evenly split between executive-level administrative support and front desk/office coordination. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and serves as the first point of contact for visitors while maintaining a polished and welcoming presence.

Key Responsibilities

Executive Assistant (50%)

• Provide high-level administrative support to multiple executives.
• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements, including itineraries.
• Prepare and submit expense reports accurately and timely.
• Draft, edit, and format correspondence, presentations, and reports.
• Handle confidential information with professionalism and discretion.
• Assist with special projects and executive requests as needed.

Office Assistant / Front Desk (50%)

• Serve as the first point of contact, sitting at the front desk to greet and assist visitors and employees.
• Answer and direct incoming calls and emails in a professional manner.
• Maintain a clean, organized, and welcoming office environment.
• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate office supplies, vendor relationships, and general office needs.
• Support company events, meetings, and office logistics.
• Assist with general administrative tasks across departments as needed.

Qualifications

• Minimum 5 years of experience as an Executive Assistant and/or Office Manager.
• Proven ability to manage multiple executives with competing priorities.
• Advanced calendar, travel, and expense management skills.
• Strong organizational skills with exceptional attention to detail.
• Professional discretion and ability to manage confidential information.
• Excellent communication and interpersonal skills.
• Comfortable working outside standard business hours as needed.
• Proficient in Microsoft Office, including advanced skills in Word, Excel, and PowerPoint.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.