Litigation Secretary

LITIGATION SECRETARY

Location: Oakland, CA (Hybrid)

COMPENSATION

• Hourly Rate: $47.00 - $54.00 per hour

• Comprehensive benefits package.

JOB SUMMARY

Our client is seeking an experienced Litigation Secretary to support a Managing Partner at a well-established plaintiff litigation firm in Oakland, California.

This is a fast-paced position supporting a seasoned attorney who manages multiple high-priority litigation matters simultaneously. The ideal candidate is highly organized, thrives in a deadline-driven environment, and has extensive experience supporting litigation attorneys.

This is a hybrid position following the initial training period. During the first 1–2 months, employees are expected to work onsite full-time.

RESPONSIBILITIES

• Prepare, format, proofread, and file pleadings, motions, briefs, correspondence, and other legal documents.

• Generate and maintain Tables of Contents and Tables of Authorities.

• Electronically file documents in California State and Federal Courts.

• Manage attorney calendars, court deadlines, hearings, and scheduling to ensure timely filings.

• Prepare correspondence, case summaries, charts, and other litigation support materials.

• Order, organize, and maintain case files, records, and legal documentation.

• Coordinate with attorneys and paralegals regarding case activity, court filings, and litigation deadlines.

• Attend meetings as needed to take notes and provide administrative support.

• Assist with overflow assignments and provide coverage for other litigation secretaries.

• Successfully manage multiple priorities while maintaining exceptional accuracy in a fast-paced legal environment.

QUALIFICATIONS

• Previous experience as a Litigation Secretary supporting litigation attorneys is required.

• Plaintiff-side asbestos litigation experience is highly preferred.

• Strong knowledge of litigation procedures and court filing requirements.

• Experience with California State and Federal Court electronic filing systems.

• Proficiency with Microsoft Office Suite, Best Authority, and document management systems.

• Excellent proofreading, word processing, organizational, and time management skills.

• Ability to prioritize multiple deadlines while maintaining a high level of accuracy.

• Strong written and verbal communication skills.

• College degree or equivalent professional experience preferred.

• Spanish fluency is a plus but not required.

BENEFITS

• Competitive hourly compensation.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Company-paid life insurance.

• Disability insurance.

• Generous retirement savings plan.

• Flexible Spending Accounts (FSA).

• Commuter and parking benefits.

• Hybrid work schedule following completion of the onsite training period.

ABOUT THE COMPANY

Our client is a highly respected plaintiff litigation firm that has been a leader in asbestos litigation for more than 50 years. The firm has built a reputation for delivering exceptional legal representation while fostering a collaborative, supportive workplace with outstanding employee retention.

Employees benefit from a comprehensive benefits package, meaningful career development opportunities, and the opportunity to work alongside experienced legal professionals dedicated to advocating for individuals and families affected by asbestos exposure.