LITIGATION SECRETARY

Job Description

Job Description

Litigation Secretary – Join a Respected, Mission-Driven Legal Team
Oakland, CA | Full-Time | 35-Hour Work Week | Hybrid Schedule

About Us
Since 1974, Kazan, McClain, Satterley & Greenwood , a nationally recognized leader in asbestos litigation, has proudly advocated for individuals and families impacted by mesothelioma and asbestos-related illnesses. With deep roots in Oakland, California, we’ve built a reputation for excellence, compassion, and integrity. We are currently seeking a skilled and experienced Litigation Secretary to support our litigation team in continuing that mission.

What You’ll Do
To provide full time administrative support to a litigation team by assisting in the preparation of materials related to case litigation.  The current open position is to primarily support a seasoned litigator who can assign multiple urgent tasks all at the same time.

Key Responsibilities

• Prepares, formats, proofreads, and serves motions, briefs, pleadings and other litigation materials, seeing to it all legal requirements are met.
• Assist in case organization, document ordering, and court follow-ups.
• E-files in State and Federal Courts.
• Generates automated Table of Contents and Table of Authorities.
• Manage or support department calendars and court deadlines.
• May be responsible for following up on actions of the court with attorneys or paralegals assigned to cases to ensure that decisions are implemented, materials and documents prepared and appropriate parties notified.
• Prepares and serves correspondence; orders case related documents; drafts and updates charts and summaries.
• Covers for other litigation secretaries or assists with overflow work.
• Handle other duties as requested by paralegals or supervising attorneys.

What We’re Looking For
✔ Excellent written and verbal communication skills.

✔ Extensive litigation experience

✔ Experience with TOCs and TOAs

✔ Experience with state and federal fiings
✔ Strong organizational skills with the ability to work independently.
✔ Ability to manage competing priorities under pressure and meet sensitive deadlines.
✔ Proficiency with Microsoft Office Suite, Best Authority, and legal document management systems.
✔ Sharp online research and word processing skills.
✔ Experience in a legal/litigation-focused environment.
✔ College degree or equivalent experience.
✔ Spanish fluency is a plus, but not required.

Perks & Benefits
We offer an exceptional and comprehensive benefits package, including:

• Competitive salary with profit-sharing
• 35-hour work week
• Hybrid schedule (in-office and remote flexibility)
• 100% employer-paid medical, dental, vision, life, disability, and long-term care coverage
• Fully covered parking or commuter benefit stipend
• Profit-Sharing Plan with generous employer contribution
• Flexible spending accounts

How to Apply
Please send your resume and a cover letter to the attention of the Human Resources Manager at careers at kazanlaw.com. Priority will be given to applications received by November 15, 2026.

Only candidates selected for interviews will be contacted directly.
We reserve the right to modify this posting as needed.

Equal Opportunity Employer
Kazan, McClain, Satterley & Greenwood is committed to a diverse and inclusive workplace. We provide equal employment opportunities without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.

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