Senior Police Records Clerk

Job Title

Salary is based on experience and/or qualifications, and is subject to negotiation. Lead work overseeing assigned shift and participates in the receipt, computer input, storage, retrieval and duplication of a wide variety of police reports and records. In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).

Essential Job Functions

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Oversees the shift clerks by assigning and assisting with the daily functions of the unit
• Leads, coaches, and counsels and mentors Police Records Clerks
• Receives inquiries from City personnel, other agencies and the public
• Furnishes information and copies of records and reports; ensures the timely distribution of requested records
• Checks errors and corrects irregularities in traffic citations as liaison to Florida Dept. of Highway Safety and Motor Vehicles and the Broward County Clerk of Courts office
• Performs background checks (record searches) for City Hall Human Resources and Fort Lauderdale Police Department Background Unit
• Oversees and advises on Uniform Crime Report statistical information provided to the Florida Department of Law Enforcement
• Prepares and transmits the Florida Incident Based Reporting (FIBRS) monthly to the Florida Department of Law Enforcement
• Ensures accuracy of reports submitted by officers
• Ensures compliance with the FBI and FDLE Criminal Justice Information Services(CJIS) security policies
• May act as FCIC Agency Coordinator (FAC) OR Alternate FAC
• May act as Point of Contact (POC) or Alternative POC
• Reviews daily records and reports prepared by clerks
• Prepares weekly reports for various entities within and outside the Department
• Processes Court Order Seal or Expunges by maintaining and routing paperwork to involved units to ensure compliance with order
• Plans, assigns and oversees employees engaged in performing a variety of police records tasks
• In the absence of unit supervisor, may assume the responsibility for the operation of the Police Records Section twenty-four (24) hours per day, seven (7) days per week, and may respond to subpoenas for records, certifying records, transporting them to court and testifying in court as official custodian of records
• Assists Records Unit Supervisor/Manager as needed
• Provides input on annual performance reviews
• Prepares and transmits Use of Force Report monthly, to Florida Department of Law Enforcement
• Reports, yearly, the LE Employee Count to Florida Department of Law Enforcement
• Administrative duties such as ordering office supplies and keeping up with office equipment.
• Coordinate sending files offsite.
• Verify daily cash deposits for transmittal to finance.
• Performs related work as required

Job Requirements, Preferences & Work Environment

High School Diploma or G.E.D. Three (3) years of clerical work experience preferably in law enforcement record keeping. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education. Must be able to obtain FCIC Full Access Certification within 6 months of employment. Candidates will be required to pass a background investigation, which includes a polygraph examination, prior to employment. If claiming Veterans' Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your on-line application.

Preference: Experience in using NCIC/FCIC and DAVID systems.

Special Requirements: As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

Physical Standards Required to Perform Essential Job Functions: The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How To Apply & Supplemental Information

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

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