Document Imaging Specialist

You are applying for a position through Medix, a staffing agency. The actual posting represents a position at one of our clients.

Job Summary

Our client is seeking a detail-oriented Document Imaging Specialist to manage medical records. The primary responsibilities include preparing, scanning, and uploading patient records into the EHR system, ensuring accurate indexing, maintaining quality standards, and collaborating with clinical staff to optimize documentation workflows.

Key Responsibilities

• Prepare, scan, and upload patient medical records into the EHR system.
• Ensure all documents are accurately indexed and assigned to the correct patient records.
• Review scanned documents for quality, clarity, and completeness.
• Maintain strict adherence to HIPAA and organizational privacy policies.
• Organize and maintain physical records prior to and after scanning.
• Identify and resolve discrepancies or missing documentation.
• Collaborate with HIM and clinical staff to ensure accurate documentation workflows.
• Perform routine audits to ensure scanning accuracy and compliance.
• Maintain scanning equipment and report technical issues as needed.
• Meet productivity and quality benchmarks established by leadership.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in medical records or document imaging.
• 2+ years of experience with EMR systems.
• Strong attention to detail and accuracy.
• Basic knowledge of HIPAA regulations and patient confidentiality standards.

Skills

• Experience working with an Electronic Health Record (EHR) system (e.g., CureMD, ECW) is preferred.
• Familiarity with document management or scanning software is preferred.
• Experience in Health Information Management (HIM) workflows is preferred.
• RHIT or RHIA certification is a plus, not required.

Additional Requirements

Possible conversion to a permanent position after 3+ months on contract.

Benefits

• Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances).
• Health Benefits / Dental / Vision (Medix offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s)).
• 401k (Eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1).
• Short Term Disability Insurance.
• Term Life Insurance Plan.

* We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).


Medix Overview:

With over 20 years of experience connecting organizations with highly qualified professionals, Medix is a leading provider of workforce solutions for clients and candidates across the healthcare, scientific, technology, and government industries. Through our core purpose of positively impacting lives, we're dedicated to creating opportunities for job seekers at some of the nation's top companies. As an award-winning career partner, Medix is committed to helping talent find fulfilling and meaningful work because our mission is to help you achieve yours.

* As a job position within our Revenue Cycle division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing financial and confidential information, handling financial and other payment data, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.