HR Assistant III / Workforce Management Specialist

About Us:

AdNet/AccountNet, Inc. is an 8(a), WOSB, and WBE-owned management consulting firm founded in 1990. We blend the best in people with the ongoing demands of the workplace by providing high-quality staffing and executive search services.

HR Assistant III- Workforce Management Specialist

Location: Irving, TX (Hybrid)
Schedule: Monday-Friday, 40 hours per week
Experience: 2-5 years
Employment Type: Contract-to-Hire (No guarantees)
Work Authorization: Must be a U.S. Citizen

Job Description:

Our client is looking for a proactive Workforce Management Specialist to join their HR Service Center team. In this role, you will own agent scheduling for phone, chat, case, and non-phone work, monitor key performance indicators, and partner with leadership to ensure optimal staffing levels. The ideal candidate is data-driven, skilled at translating analytics into action, and comfortable handling a high volume of schedule change requests.

Responsibilities

Scheduling & Allocation

• Design and maintain daily schedules for phone, chat, case, and off-phone assignments
• Collaborate with stakeholders to capture staffing needs and balance workload

Real-Time Monitoring

• Track agent adherence and productivity in real time; flag deviations promptly

Schedule Maintenance

• Process time-off requests, schedule adjustments, and exception handling efficiently

Forecasting & Staffing

• Lead forecast meetings with leadership, presenting data-backed staffing recommendations to meet service-factor targets

Reporting & Analytics

• Build and refresh dashboards and reports on scheduling trends, KPIs, and service performance

Process Improvement

• Recommend and implement procedural changes to improve communication and operational efficiency
• Configure workforce-management tools to capture accurate agent productivity metrics

Best-Practice Leadership

• Stay current on WFM trends and apply industry best practices to improve processes

Independent Execution

• Work autonomously with minimal supervision while delivering high-quality results

Basic Qualifications:

• 3-5 years of workforce management or scheduling experience in a contact-center environment
• Proficiency with AWS Connect or comparable cloud-based contact-center platforms
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP/INDEX-MATCH, macros)
• Ability to work on-site in Irving, TX (Hybrid)
• Strong analytical mindset-assess data quality, interpret business impact, and make data-driven recommendations
• Excellent written and verbal communication; comfortable presenting to all organizational levels

Preferred Qualifications:

• Bachelor's degree in Business, Human Resources, or a related field
• Experience with ServiceNow or other ITSM case-management tools
• Familiarity with Microsoft Teams and SharePoint for collaboration and documentation

AdNet is built on the foundation of unconditional Acceptance and Belonging in our practices, processes, and relationships.