Administrative Specialist

Part Time Administrative Intern II

The City of Anaheim is currently hiring a dynamic Part Time Administrative Intern II to support the Public Utilities Department. Under direct supervision, performs a variety of entry-level professional administrative staff work, gradually increasing in level of difficulty and responsibility as the incumbent receives on-the-job training related to the business, technological, engineering and operational activities of a department.

DISTINGUISHING CHARACTERISTICS: Administrative Interns perform professional administrative work of an introductory nature in preparation for career advancement to various positions. Work assignments are related to the analysis of systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency. Work assignments are well defined and subject to continuous review as to progress and results. As experience is gained, incumbents are assigned a broader range of more difficult duties, which are performed under general supervision.

Candidates must attach a copy of their current transcript (official or unofficial) to their application. Students enrolled in classes at a University of California school may attach a copy of their study list or other school-generated document showing currently enrolled classes. Failure to attach the required document(s) may result in your application not being reviewed.

This is a part-time position usually averaging 20 hours per week. A minimum number of hours is not guaranteed.

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

• Perform a variety of entry-level administrative staff duties related to areas such as administrative regulations, policies, processes, procedures, systems, methods, reports, surveys, and forms, while learning the fundamental mission, structure, and operations associated with the assigned department.
• Participate in analytic studies by conducting routine research, identifying samples, and assembling and compiling data in well defined areas related to administrative regulations; policies, procedures, systems, methods, reports, surveys, and forms.
• Assist in writing instructions, procedures, guides, and manuals to describe and improve administrative, technological, and operational methods and systems.
• Research problems, discrepancies, and responds to routine inquiries related to the business, technological, engineering or operational activities of the assigned department.
• Effectively utilizes the capabilities and functions of standard office software applications such as data management, spreadsheet, presentation, and word processing in completing assigned projects.
• Prepare reports, presentations, operational documents, and correspondence containing descriptive, analytical, and evaluative content related to business, technological, engineering or operational activities subject to review and editing by higher-level staff members.
• May perform a wide variety of para-professional, technical, and clerical tasks during peak workload periods or in the absence of assigned staff.
• May conduct field work.
• Perform related duties and responsibilities as required.

Education: Current enrollment in upper division or graduate level courses in an accredited college or university program; course work in the area of civil engineering, computer science, electrical engineering, transportation engineering, business administration, or communications. Knowledge of: Basic methods and techniques of research and management analysis; elementary statistics; techniques of data collection; fact-finding methods and procedures; proper business English, punctuation, spelling, and grammatical usage; customer service techniques for public contact in person, on the phone, and in written; communications; recordkeeping procedures. Ability to: Gather pertinent facts and data, make thorough analyses, and arrive at sound conclusions; apply formulas in computing statistical measures; understand, interpret, and apply pertinent laws, rules, regulations, policies, and procedures; effectively utilize standard office software and computer equipment in the performance of duties; provide technical assistance to others; work effectively and cooperatively with employees, and the public; make accurate observations and obtain objective information; prepare and present reports in written, oral, graphic, and tabular form; make routine oral presentations in a group setting; learn and effectively utilized specialized computer software and systems related to assigned function; learn the policies, processes, and procedures related to assigned department; work independently and meet deadlines; multi-task and be detail oriented, well organized and a self-starter.

License/Certification Required: Possession of an appropriate, valid driver's license may be required for some positions.

**** IMPORTANT APPLICATION INFORMATION AND INSTRUCTION **** Applications will be accepted until Thursday, September 3, 2026 at 5:00 PM. Applicants are encouraged to apply early. Applications will not be accepted after this deadline. The selection process will consist of a minimum of an oral interview. The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City. Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization. Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Equal Opportunity Employer