GME Program Administrator - Full-Time/Onsite

GME Residency Program Administrator Howard University Hospital | Washington, DC Role Summary As a GME Residency Program Administrator at Howard University Hospital, you will provide comprehensive administrative leadership for all phases of the Residency Training Program in your assigned department(s) — managing program databases and systems, coordinating resident recruitment, supporting ACGME accreditation and compliance, and serving as the primary liaison between the Program Director, the GME Office, residents and fellows, medical schools, affiliated institutions, and external regulatory bodies including ACGME, NRMP, ERAS, and specialty boards. If you are a detail-driven administrative professional who thrives on managing complex regulatory processes and building effective relationships across a fast-paced academic medical environment, this is your opportunity to make a meaningful impact on the next generation of physicians at one of the nation’s most storied teaching hospitals. What You’ll Do Recruitment & Match Under the direction of the Program Director and GME Director, receive and screen applicants for postgraduate training; ensure application completeness and maintain comprehensive applicant files Schedule and coordinate candidate interviews, provide administrative support across all phases of the recruitment cycle, and support the Match process through ERAS and NRMP Maintain required paperwork for international medical graduates (IMGs) and post-graduates to ensure compliance with federal, state, and hospital regulations — including DC Health Professions post-graduate registration or licensure and acquisition of NPI numbers ACGME Accreditation & Compliance Assist in maintaining program accreditation with ACGME and applicable specialty councils; prepare and coordinate materials and resources for self-study, site visits, and annual reviews Assist in reviewing, developing, implementing, and enforcing program-specific policies required by the ACGME and other accrediting bodies Monitor and complete required updates on applicable websites, surveys, and electronic databases to ensure ongoing compliance and data integrity Evaluations & Milestones Monitor and coordinate the evaluation process to ensure ACGME milestone evaluations are captured accurately and on schedule Assist with the Annual Program Evaluation (APE) and ensure timely submission to the GME Office Collate and prepare statistical data for Clinical Competency Committee (CCC) meetings and semi-annual evaluations Program Operations & Scheduling Prepare monthly on-call schedules in the residency management software system and distribute to the Program Director’s office, faculty, and affiliated training sites Coordinate faculty and resident rotations, on-call coverage, duty hours, and vacation schedules Plan, organize, and coordinate departmental meetings and special events — from conference room reservations and invitation tracking to food and beverage coordination, vendor payment, and A/V setup Database & Systems Management Maintain post-graduate statistical data in the New Innovations Residency Management Suite, ERAS, and AAMC GME Track Monitor and maintain accurate conference attendance, duty hours, and training documentation; coordinate annual record of training for all residents Communications & Administrative Support Compose high-level correspondence, spreadsheets, and presentations independently and with professional quality; edit and proofread written materials and verify data accuracy Assist residents, fellows, and the Program Director with preparation and submission of abstracts, manuscripts, posters, and presentations as needed Serve as a liaison for residents on benefits and Human Resources matters; complete weekly payroll in Kronos and monitor resident time and attendance Prepare purchase requisitions, meal stipends, educational leave, travel, and conference arrangements consistent with program budget allocations Required Qualifications Bachelor’s degree in Business Administration, Health Services Administration, Education, or a related field; an equivalent combination of education and substantive administrative experience in a hospital or academic medical setting may be considered Minimum three (3) years of substantive administrative experience, preferably in an academic medical center or accredited training program Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and web-based applications and databases Strong written and verbal communication skills, with the ability to compose professional correspondence, presentations, and reports independently and with minimal editing Demonstrated ability to exercise sound judgment, tact, and discretion when handling sensitive or confidential personnel, academic, and regulatory matters Strong organizational and project-coordination skills, with proven ability to manage multiple priorities, deadlines, and recurring annual cycles Preferred Qualifications Prior experience supporting graduate medical education or physician training programs Training Administrators of Graduate Medical Education (TAGME) certification Proficiency in the New Innovations Residency Management Suite, ERAS, and AAMC GME Track Working knowledge of ACGME, NRMP, and specialty board requirements What We Offer Work-life balance Recognition and rewards for professional expertise Competitive, comprehensive benefit plans including health, disability, vacation, sick leave, and 403(b) retirement plan Tuition remission at Howard University for you and/or eligible dependent children — up to two (2) courses per semester A mission-driven environment rooted in over 150 years of excellence, service, and advocacy for the communities we serve About Howard University Hospital Howard University Hospital (HUH) is the nation’s only teaching hospital located on the campus of a historically Black university. With a legacy dating back to 1862 — when it operated as Freedmen’s Hospital, providing care and refuge to those who had been denied it elsewhere — HUH has grown into one of the most comprehensive healthcare facilities in the Washington, D.C. metropolitan area and is a designated DC Level 1 Trauma Center. Today, HUH continues its proud tradition of delivering exemplary, patient-centered, and culturally responsive care to the community, while providing exceptional learning and professional development opportunities for the next generation of healthcare professionals. Position Details Department: Graduate Medical Education (GME) Reports To: GME Director FLSA Status: Exempt Union: Non-Union Schedule: Full-Time | Monday – Friday, 8:00 AM – 4:30 PM Pay & Schedule This is a full-time, exempt position. Hire-in salary range: $60,000 – $74,000 annually , commensurate with experience and qualifications. Compliance Statements Culture of Care: Howard University Hospital supports a Just Culture that promotes accountability, learning, and patient safety. Equal Opportunity Employer: Howard University Hospital is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable law. Reasonable Accommodation: Howard University Hospital is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws. If you require an accommodation during the application or interview process, please contact the Human Resources Department at View email address on click.appcast.io . Pay Transparency: Salary ranges listed in job postings reflect the expected compensation range for the position and are provided in accordance with applicable pay transparency laws. Final compensation is determined based on experience, education, internal equity, and other relevant factors. Disclaimer: The above statements describe the general nature and level of work performed. They are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. #J-18808-Ljbffr