Procurement Manager

Job Description

Job Description

Position Description: Job DescriptionProcurement ManagerM. Shapiro Real Estate Group is seeking an experienced and strategic Procurement Manager to oversee purchasing initiatives and vendor relationships across a portfolio. This position is responsible for developing and executing procurement strategies that reduce operating expenses, standardize purchasing practices, negotiate favorable pricing, and ensure consistent quality of goods and services across multiple properties.The Procurement Manager will work closely with Regional Managers, Property Managers, Maintenance Teams, and corporate leadership to streamline expenses, oversee competitive bidding processes, negotiate contracts, and establish preferred vendor partnerships. This role requires regular travel throughout Illinois to visit properties, evaluate vendor performance, and identify cost-saving opportunities.Job Duties•\tDevelop and implement procurement strategies that maximize purchasing power and reduce overall operating expenses.•\tAnalyze spending across the portfolio to identify opportunities for standardization and cost savings.•\tNegotiate pricing, terms, and service agreements with vendors and suppliers.•\tManage the Request for Proposal (RFP), Request for Quote (RFQ), and competitive bidding process for property contracts and capital projects.•\tEvaluate vendor proposals based on pricing, quality, service, and overall value.•\tEstablish and maintain preferred vendor programs for maintenance supplies, landscaping, snow removal, construction, waste management, utilities, and other property services.•\tReview existing contracts and recommend renegotiations or rebidding opportunities to improve pricing and service levels.•\tMonitor contract compliance and vendor performance through regular audits and property visits.•\tPartner with Operations and Maintenance teams to forecast purchasing needs and ensure timely procurement of materials.•\tTrack procurement metrics, cost savings, contract renewals, and vendor performance.•\tEnsure procurement activities comply with company policies and applicable laws.•\tBuild strong relationships with vendors while maintaining ethical procurement standards.•\t Assist with budgeting by providing pricing forecasts and procurement recommendations.•\tResearch new vendors, products, and technologies that improve operational efficiency.•\tTravel regularly throughout Illinois to support portfolio operations and vendor management. •\tAdhere to company policies, standard operating procedures, documentation standards, approval processes, communication protocols, purchasing controls, confidentiality expectations, and risk management requirements.•\tCommunicate with internal and external stakeholders promptly and professionally, providing same-business-day responses whenever possible and no later than 24 hours from receipt unless circumstances require escalation or additional research.•\tPerform other duties as assigned to support operational excellence, resident satisfaction, employee performance, asset performance, compliance, ownership objectives, and company goals.Required Education, Experience, and Credentials•\tBachelor's degree in Business Administration, Supply Chain Management, Purchasing, Finance, or a related field preferred.•\tMinimum of 5 years of procurement, purchasing, sourcing, or contract management experience.•\tExperience within property management, real estate, construction, facilities management, or multifamily housing is strongly preferred.•\tDemonstrated success negotiating contracts and achieving measurable cost savings.•\tStrong analytical, organizational, and project management skills.•\tExcellent communication and negotiation abilities.•\tAdvanced proficiency with Microsoft Excel and Microsoft Office.•\tExperience with procurement software or ERP systems preferred; experience with Yardi is a plus.•\tValid driver's license and ability to travel throughout Illinois on a regular basis.Knowledge, Skills, and Abilities •\tStrong negotiation and vendor management skills.•\tAbility to analyze purchasing data and identify trends.•\tExcellent financial and budgeting acumen.•\tAbility to manage multiple projects and deadlines simultaneously.•\tStrong problem-solving and decision-making skills.•\tAbility to build collaborative relationships across departments.•\tHigh level of integrity and professionalism.•\tSelf-motivated with the ability to work independently.•\tDemonstrated history of professional leadership, sound judgment, confidentiality, collaboration, organization, follow-through, accountability, and measurable results in •\tValid driver’s license, reliable transportation, and ability to travel throughout the assigned portfolio. $85,000.00 - $115,000.00 Annually