Senior Administrative Assistant (Chicago, IL, US)

Requisition ID: 39880 

Cheers to creating an incredible tomorrow! 

At Molson Coors, we tackle big challenges and defy the status quo. With a proud legacy of excellence, an incredible portfolio of beer, seltzers, spirits, and non-alcohol brands, and a bold vision for our future... we’re on the path to transforming the beverage industry. That requires remarkable individuals who are curious, tenacious, and never afraid to fail forward.

 

We seek, value and respect everyone’s unique perspectives and experiences knowing that we are stronger together. We collaborate as a team and celebrate each other’s successes.

Here’s to crafting careers and creating new legacies.

 

Crafted Highlights:

In the role of  Sr. Administrative Assistant  working in Chicago, Illinois,   you will be responsible for providing high-level administrative support to senior leaders and their teams in the Legal & Government Affairs function. This position exercises considerable discretion and independent judgment. Effective time and people management skills are critical as well as sound communication skills associated with routine and high-level written and verbal correspondence. 

The role will also require entry into SAP for certain financial functions and support with purchase orders and accounts payable, and management of the legal department’s ebilling, invoicing of customers, and matter management systems.

This role reports to the Legal Operations Manager and works closely with employees, managers and leaders across the company.

What You’ll Be Brewing: 

• Compile and produce complex information for inclusion in reports or presentations, including the creation of charts, graphs or tables 
• Responsible for complex office activities, special projects, high-level correspondence verbally or through email, phone, and mail 
• Prepare and file key records, statistics and reports 
• Administer programs, projects, or other processes specific to legal and government affairs
• Process and track purchase orders, check requests, and legal fee invoices
• Create, maintain, and utilize databases containing information on ditch company customers for billing, legal filings, and other regulatory requirements
• Support management of ebilling and matter management platform (currently CounselLink and SharePoint) and interfacing with law firms and external vendors

Key Ingredients: 

• You have a high school diploma/GED
• You have at least 5 years of experience as an administrative assistant
• You have advanced proficiency in MS Office Suite and SAP purchase orders and Concur experience.
• You preferably have experience working in Ariba.
• You maintain confidentiality and work with sensitive information in a professional manner.
• You love a challenge. You complete complex projects quickly and adeptly with your understanding of the business priorities.
• You build relationships and collaborate to get to the desired outcome.
• You take accountability for results – acting with integrity and honoring commitments.
• You have a thirst for learning – you are always looking for ways to learn and help one another grow

Beverage Bonuses:

• Flexible work programs that support work life balance including a hybrid work model of 4 days in the office
• We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities

• We care about our communities, and play our part to make a difference – from charitable donations to hitting the streets together to build parks, giving back to the community is part of our culture and who we are
• Engagement with a variety of Employee Resource Groups, which can provide volunteer opportunities, leadership experience, and networking through the organization
• Ability to grow and develop your career centered around our First Choice Learning opportunities

• Participation in our Total Rewards program with a competitive base salary, incentive plans, parental leave, health, dental, vision, 401k option with incredible employer match, generous paid time off plans, an engaging Wellness Program, and an Employee Assistance Program (EAP) with amazing resources
• On site Pub, access to cool brand clothing and swag, top events and, of course... free beer and beverages!
• Work within a fast paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences

Molson Coors is an equal opportunity employer. We invite applications from candidates of all backgrounds, race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic. If you have a disability and believe you need a reasonable accommodation during the application or recruitment processes, please e-mail View email address on us.fitly.work . 

Pay and Benefits:

At Molson Coors, we’re committed to paying people fairly and equitably for the work they do.

Job Posting Total Rewards Offerings : $56,600.00-  $74,300.00(posting salary range) + 5%  target short term incentive + $23,000 on average spent on benefits per employee, including but not limited to health, dental, vision, retirement with above market employer match, wellness incentives and EAP + paid time off (including holidays, vacation days and sick days).

The posting range provided above for salary is what we, in good faith, believe we would pay for this role at the time of this posting. We ultimately pay based on a number of non-discriminatory factors that inform pay decisions including but not limited to the required work location, previous work experience, skill set and internal equity.