Administrative Assistant II

JOB DESCRIPTION

Position: Bilingual Administrative Assistant - Must have experience at PAHO

Status: Full-Time

Hours: Contract Position, 5 days per week, from 8:30-5:30 with hybrid office/telework



*Must speak fluent Spanish and English*

BOUT THE ORGANIZATION:
This organization is a specialized international health agency working with countries throughout the Americas to improve and protect people's health. It is an extremely welcoming and positive work environment which allows some days of telework from home and some days of working in the office on-site in DC. Very metro accessible.



COMPENSATION & BENEFITS:

• $25/hr
• Career Opportunity with reputable international organization
• Hybrid Role (Partially remote telework from home)
• Paid Sick Time
• Paid Vacation
• Health insurance, medical and dental
• Free FinFit Financial Wellness Benefit
• Free Personal Financial Training Library Benefit
• Shopping Discount Program, Workplace Advantage
• Employee Assistance Program
  • Counseling
  • Legal & Financial Consultations
  • Pharmacy Discount Card

ESSENTIAL FUNCTIONS:
Under the direct supervision of the Contract Management Specialist, the incumbent will support the following:

1. Compliance, Documentation, and Reporting
) Support the management of service and works contracts.
b) Maintain contract management tools and reporting mechanisms.
c) Follow up on the timely resolution of contract operational issues.
d) Maintain Standard Operating Procedures (SOPs).

2. Financial Transaction Processing and Invoice Management
) Process and record financial transactions in PMIS, including requisitions, purchase orders, goods receipts, service entry sheets, vendor invoices, accruals, and prepaid expenses.
b) Review invoices and supporting documentation to verify accuracy prior to payment.
c) Reconcile vendor statements and resolve discrepancies in coordination with suppliers and internal stakeholders.
d) Process and reconcile GSO credit card transactions.
e) Perform other related duties as assigned.



Experience

Essential: Five years of administrative work.

Desirable: Two years of experience in an international organization would be an asset



Languages


Very good knowledge of English and Spanish.



IT Skills


Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.