Office Services Coordinator

Due to the nature of this role, only local candidates are preferred

Job Title: Office Services Coordinator

Location: Sparks, MD 21152

Industry: Medical Equipment Manufacturing

Job Type: Contract (Possible Temp-to-Hire)

Duration: 12 Months

Pay Rate: $20.00/hour (W2)

Schedule: Monday–Friday, 8:30 AM – 5:00 PM

Hours: 40 Hours/Week (Overtime may be required)

Work Arrangement: Onsite

Application Deadline: Nov 30, 2026

Job Overview

We are seeking a dependable, detail-oriented, and customer-focused Office Services Coordinator to support daily transportation and shipping operations at a distribution center.

This position serves as the primary point of contact for truck drivers arriving at the facility. Responsibilities include managing driver check-in/check-out, coordinating trailer movements, maintaining shipping documentation, and processing shipment transactions using SAP.

The ideal candidate will have hands-on SAP experience, particularly with shipment creation and deletion, Post Goods Issue (PGI) processing, and generating Bills of Lading (BOLs).

Key Responsibilities

• Greet and assist truck drivers during the check-in and check-out process.
• Coordinate trailer movements with warehouse, transportation, and yard personnel.
• Create, modify, and delete shipments within SAP.
• Process Post Goods Issue (PGI) transactions accurately and on time.
• Generate, review, and distribute Bills of Lading (BOLs).
• Verify shipment details and maintain accurate information in SAP.
• Maintain records of shipments, trailer activity, and transportation transactions.
• Communicate shipment updates, delays, and operational information to relevant teams.
• Support daily shipping and transportation activities to ensure timely freight movement.
• Perform administrative duties, including data entry, filing, and reporting.
• Follow all company safety, security, and operational procedures.

Required Qualifications

• High school diploma or equivalent.
• Hands-on proficiency with SAP.
• Experience creating and deleting shipments in SAP.
• Experience processing PGI transactions.
• Experience generating and processing Bills of Lading (BOLs).
• Understanding of shipping documentation and transportation processes.
• Strong attention to detail and data accuracy.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent communication, organizational, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Experience

• Previous experience in transportation, shipping, logistics, warehouse operations, or distribution center administration.
• Experience interacting directly with truck drivers and coordinating shipment activities.
• Familiarity with warehouse and transportation operations.

Work Requirements

• Ability to work onsite in a distribution center office environment.
• Must be punctual, dependable, and professional.
• Ability to work independently and collaboratively.
• Flexibility to work overtime when required.
• Strong problem-solving skills and ability to handle operational challenges.

EEOC Compliance

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment.

DISCLAIMER

AI Usage Policy: Pacer Group uses AI to assist in screening applications. Final hiring decisions are made by human recruiters based on qualifications and experience.