Office Technician (Typing)

Job Description and Duties

The Departmental Training Division (DTD) offers a fast-paced, challenging work environment that provides an excellent opportunity for professional growth and development. Under the direction of the Administrative Lieutenant, the Office Technician provides comprehensive clerical and administrative support by coordinating daily office operations, maintaining personnel, training, safety, fiscal, and administrative records, and ensuring compliance with departmental policies and procedures. The position serves as a central point of coordination for timekeeping, benefits, training records, occupational safety documentation, procurement activities, inventory management, travel coordination, legislative bill analysis tracking, correspondence processing, and executive administrative support. The Office Technician utilizes various Department-supported systems and applications to maintain accurate records, prepare reports and correspondence, coordinate Division activities, support personnel needs, and facilitate timely communication between DTD staff, commands, Department offices, and external stakeholders. 

You will find additional information about the job in the .

Working Conditions

Works in a professional, climate-controlled office environment utilizing standard office equipment and technology, with frequent interaction and collaboration with Departmental personnel. 

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Excellent editing, organizational, and proofreading skills; strong attention to detail; proficiency in Microsoft Word, Excel, and other Department-supported applications; ability to prioritize multiple tasks, meet deadlines, and work independently with minimal supervision; strong interpersonal and verbal communication skills; and consistent attendance and punctuality.

Benefits

This location offers free parking, electric vehicle charging stations, an on-site cafeteria, gym, an ATM, and is close to many shops and restaurants.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-531907) and/or position number 388-090-1139-XXX on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire