Office Administrative Assistant

Job Description

Job Description

We are looking for an organized Office Administrative Assistant to support daily operations in Milwaukee, Wisconsin. This Contract to Permanent opportunity is ideal for someone who enjoys keeping an office running smoothly while providing attentive support to staff, volunteers, and visitors. The role combines administrative coordination, front-office communication, recordkeeping, and event support in a fast-paced environment.

Responsibilities:
• Coordinate day-to-day office activities to help maintain an efficient and well-organized workplace.
• Serve as a primary point of contact for visitors, callers, and community members, ensuring courteous and attentive communication.
• Support clerical projects by guiding volunteers and staff, assigning tasks, and helping work stay on schedule.
• Assist with meetings, fundraising activities, fairs, and other special events by preparing materials and handling administrative logistics.
• Maintain accurate paper and digital records, including files, invoices, donation tracking, and donor communications.
• Process payroll-related information, complete basic bookkeeping tasks, prepare bank deposits, and support routine financial documentation.
• Create reports, spreadsheets, presentations, flyers, and other materials using standard office software.
• Receive incoming mail, sort and distribute correspondence, manage office supply inventory, and place cost-conscious orders as needed.
• Help keep shared office areas clean, orderly, and ready for daily use while assisting with additional administrative projects as assigned.• At least 2 years of experience in administrative, clerical, receptionist, or office support work.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint, along with general computer and document scanning skills.
• Strong organizational skills with the ability to manage multiple priorities and maintain close attention to detail.
• Effective customer service, communication, and interpersonal skills for working with staff, volunteers, donors, and visitors.
• Ability to use standard office equipment and handle routine tasks such as inbound calls, filing, and correspondence management.
• Sound judgment, professionalism, and the ability to safeguard confidential information.
• Valid driver’s license and access to an insured vehicle.
• Experience with social media, Salesforce, or nonprofit organizations is preferred; an associate’s or bachelor’s degree is a plus, or equivalent practical experience.