House Manager & Family Assistant

House Manager & Family Assistant Employment Type: Part-time (15-20 hours/week) Location: Carlsbad, CA 92011 Proposed Schedule: Monday–Thursday, 3:30 PM–7:30 PM Compensation: $30–35/hour, based on experience Start Date: ASAP Requirements: Maintain a smoke-free environment Reliable transportation Must be a US citizen or have a Green Card Health and medical insurance coverage Up-to-date vaccinations (COVID and flu) About Our Family We are a warm, thoughtful, high-functioning family of four with two full-time working parents, a 5-year-old, and an 8-month-old. We balance full professional lives alongside the rhythms of young children. One parent’s job entails unpredictable travel, and the other works remotely in the afternoons and needs focused, uninterrupted time. Our home is rooted in structure, intention, and care. We value organization, consistency, and a well-run household, while also prioritizing connection, presence, and meaningful family moments. We love spending time together—building Legos, enjoying weekend outings, swimming on Fridays, and heading into baseball season in the spring. Right now, the day-to-day logistics of managing our home can feel heavy, especially in the evenings. Bedtime has become a point of tension, and by the end of the day, we often feel depleted. We want to create a smoother, more supported flow—particularly in the evenings—so our home feels calmer, more organized, and easier to move through. At a deeper level, we want our home to feel more peaceful and steady. A clean, reset kitchen and organized spaces make a meaningful difference in our energy. We are seeking to reduce the mental load, create reliable systems, and start each week feeling calm, clear, and supported, so we can spend more time being present with our children and with each other. We are seeking a long-term, highly capable and experienced House Manager who can step into our home with confidence and care, the right fit will bring both warmth and professionalism. Who You Are We’re looking for a proactive, organized, and resourceful individual who can naturally anticipate needs and take care of our home with ease, all while paying attention to the little details. The ideal person takes initiative, moves through tasks efficiently, and sees what needs to be done—owning it with confidence. Most importantly, you’re someone who can manage the day-to-day rhythm of a home without needing direction, helping everything run smoothly and effortlessly behind the scenes. You are a natural problem solver—self-motivated, thoughtful, and solutions-oriented. You take pride in figuring things out, staying one step ahead, and ensuring nothing falls through the cracks. You are warm and nurturing with children while also maintaining healthy, respectful boundaries within a family dynamic. You understand how to step in with support while still honoring the flow and space of the home. Experience in private home environments is highly valued. You’re comfortable navigating the nuances of a dynamic household, implementing and maintaining systems, and managing the details that contribute to a well-run home. You’re also tech-savvy and comfortable using tools like Notion to track tasks, stay organized, and improve workflows over time. If you enjoy refining systems and helping create long-term organization, you’ll thrive in this role. Core Strengths We Value Proactive Ownership & Initiative – Able to independently manage and prioritize daily responsibilities without needing direction High Emotional Intelligence (EQ) – Warm, intuitive, and able to read the room around the household priorities and needs Strong Organizational & Systems Mindset – Skilled at creating, maintaining, and improving household systems and workflows Professional & Transparent Communication – Clear, direct, and respectful communicator with both parents and external vendors Tech-Savvy & Detail-Oriented – Comfortable using tools like Notion and managing details with consistency and accuracy You’ll be a calm, supportive presence who blends seamlessly into our family’s rhythm while ensuring the home is consistently maintained with care and intention. Ultimately, we’re looking for someone who can make life easier in a thoughtful, consistent way—helping us be more present as parents, more connected as partners, and more at ease in our home. Core Responsibilities Household Organization & Maintenance Maintain household organization systems (closets, storage, pantry, toys) Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services Oversee household schedules and calendars Conduct seasonal swaps (clothing, décor, bedding, etc.) Prepare for family events, holidays, and guest stays Prepare and coordinate donation drop offs and pick ups Support packing/unpacking for travel or seasonal transitions Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers) Load/unload dishwasher, wipe surfaces, vacuum high traffic areas General household tidying including clearing surfaces, putting away items, and maintaining overall daily flow of the home Organizing children’s play areas and rotating outgrown toys/clothing Bringing trash cans to curb on Monday evenings Inventory Management & Errands Track and restock pantry, fridge, toiletries, household supplies Create and manage running household supply lists Run errands: grocery shopping, returns, dry cleaning, gift shopping Handle package pickup, mail sorting, and deliveries Grocery shopping specifically tied to weekly meal prep and family needs Managing deliveries and returns on an ongoing basis Weekly clean-out and organization of family vehicle Meal Planning & Preparation Prepare fresh, balanced, simple healthy family friendly meals nightly or batch cook Prep healthy meals/snacks for both adults and children throughout the week Pack lunch for baby daily Shop for groceries and meal-related items Follow dietary needs and family preferences Kitchen clean-up post-meal prep: Wash and put away dishes, cookware, and utensils; wipe counters, table, and children’s chairs (including high chair) Daily kitchen reset: Clear surfaces, empty trash/recycling/compost, and vacuum the kitchen floor to maintain a clean, organized space. Support meal prep for events (birthday parties, school events, etc.) Laundry & Linen Care Wash, dry, fold, and organize family laundry (clothing, bedding, towels), with a focus on ensuring tasks are consistently stayed ahead of each week Handle special care for delicate items and manage dry cleaning Manage linens: rotate bedding, refresh towels, restock essentials Keep laundry areas tidy and well-stocked with supplies Vehicle Management Ensure vehicles are cleaned, organized and vacuumed with a weekly reset Family Support & Child Assistance Assist with school/activity pick-ups or drop-offs Light supervision, playtime, or back-up childcare as needed Prep backpacks, clothing, or snacks for school - prep baby food/ prep child activities like swim/baseball Help with child-related laundry or errands Entertaining and engaging with children as needed As needed - Supporting bath time and bedtime routines (pajamas, brushing teeth, etc.), and assisting with putting children down for bed Daily running of bottle sterilizer and maintaining organized bottle area Daily emptying diaper pails Maintaining a consistently nurturing, supportive environment for the children Deep Cleaning & Special Projects Tackle occasional deep cleans (fridge, oven, baseboards, etc.) Maintain and refresh specific zones (entryways, garage, mudroom) Organize special projects: toy storage, seasonal decorations, gear rotation Organizing and decluttering closets and household spaces on an ongoing basis Administrative & Personal Assistant Support Tech savvy - familiarity with Notion, can use apps and QR codes as needed for managing tasks Help with travel planning, scheduling, and logistics Manage family calendars and reminders Assist with coordination of events, appointments, and guest prep How to Apply Please send the following: A brief letter explaining why you’d be a great fit for this position Your updated resume Three professional references This role requires a background check. 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