Facilities Coordinator

Contract, 6+ Mo | On-Site, SF Bay Area | $80/hour Job Description On behalf of our client, we are hiring a seasoned and passionate Facilities Coordinator. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role! We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported! Responsibilities Vendor Management and Coordination Coordinating with and managing vendors who handle day-to-day operations and maintenance of our office buildings, such as deliveries, office supplies and daily janitorial services Partnering with the extended Facilities team to keep the buildings running smoothly and to provide a safe, functional and comfortable environment for employees Problem-Solving and Responsiveness Responding to an internal ticketing system within Service Level Agreements, with clear answers and excellent customer service Addressing facility or workplace issues promptly (elevator down, restroom flood, refrigerator not cooling, etc.), including engaging the right vendor Conducting minor repairs and maintenance tasks, and coordinating vendors for more complex repairs Providing emergency response support in partnership with Security, and helping us stay compliant with local codes Program Ownership: HVAC and Moves Owning the HVAC program for our San Francisco offices, including larger HVAC projects, preventive maintenance, and mechanical vendor relationships Owning office moves, restacks and reconfigurations, from seat plan through move day Partnering with site coordinators, who handle routine comfort requests and floor-level needs Organizational Skills and Adaptability Managing multiple competing priorities, with discernment on prioritization Setting up furniture configurations for onsite meetings and events Performing workstation setups, including monitors, monitor arms and other ergonomic equipment Process Documentation and Culture Development Helping maintain our Standard Operating Procedures Developing and preserving office culture and norms Partnering closely with People Operations, Security and vendors You might be a good fit if you Have 4+ years of experience in facilities coordination and building operations Have working knowledge of facilities-related systems like HVAC, elevators, plumbing and lighting, and can supervise maintenance, repairs and services Have coordinated office moves or reconfigurations Have a service-minded, solution-based approach, and are excited to take on essential behind-the-scenes work Enjoy rolling up your sleeves. No task is too big or too small Have excellent organizational and communication skills, and can multitask Can lift up to 50 pounds Strong candidates may also Have managed HVAC projects or a preventive maintenance program Have run moves or restacks in a multi-building or high-growth environment Have prior experience with vendor management, food and beverage service, and hospitality Be interested in artificial intelligence and care that it is developed safely and beneficially Have experience managing permit, license and inspection requirements #J-18808-Ljbffr The Sage Group