Administrative Assistant

Responsibilities for this Position

Location: Any Location / Remote
Full Part/Time: Full time
Job Req: RQ224271

Type of Requisition:
Regular

Clearance Level Must Currently Possess:
None

Clearance Level Must Be Able to Obtain:
None

Public Trust/Other Required:
NACI (T1)

Job Family:
Program Delivery and Execution

Job Qualifications:

Skills:
Microsoft Office, Office Administration, Recordkeeping
Certifications:
None
Experience:
2 + years of related experience
US Citizenship Required:
Yes

Job Description:

The Office of Regulated Activities (ORA) is a multidisciplinary team of regulatory affairs, compliance, and clinical support professionals dedicated to supporting the USAMRDC mission of developing Food and Drug Administration regulated medical products for the Warfighter. The ORA provides full-service, oversight, and consultation for regulatory, clinical, non-clinical, manufacturing, data management, biostatistics, product technical, safety monitoring, and medical and regulatory writing support for FDA-regulated drug, biologic, medical device, and combination products.

The Administrative Support Specialist will provide comprehensive administrative and operational support to the Office of Regulated Activities (ORA) at Fort Detrick. This will serve as the subject matter expert for administrative processes and support ORA leadership, staff, and associated boards by ensuring timely, accurate, and efficient execution of administrative tasks in accordance with Army and DoW policies.

The position is located in Frederick, Maryland. It is a hybrid role, and you would be required to be on-site 2 days/week.

Primary Responsibilities

• Maintain ORA calendars, personnel contact information, and emergency contact information in organized spreadsheets on a weekly basis.
• Assist with planning, coordinating, and executing ORA participation in internal and external events, including booth setup, lunch-and-learns, trainings, and conventions, including logistics and marketing support.
• Prepare, review, and format documents in accordance with Army regulations, the DoW Correspondence Guide, and ORA policies and procedures.
• Utilize the Defense Travel System (DTS) to assist with and track ORA personnel travel, ensuring compliance with Army travel policies and maintaining organized travel spreadsheets (Deliverable 3).
• Provide administrative support to the Sponsor's Protocol Review Board (PRB), including receiving protocol packages, scheduling meetings, coordinating availability, communicating with PRB members and ORA personnel, and updating information in the EDMS (Deliverable 4).
• Serve as an alternate point of contact for mail pickup and distribution.
• Update and maintain Organizational Charts, Rosters, and Contact Lists.
• Participate in administrative meetings, prepare and disseminate associated information, and assist with interpreting and implementing administrative processes.
• Coordinate and schedule ORA meetings, seminars, trainings, ceremonies, and virtual events (e.g., Microsoft Teams), provide related materials, notify staff of upcoming events, and de-conflict schedules.
• Manage and maintain ORA's on-site accountability roster during building evacuations.
• Act as a liaison with other branches and divisions to ensure coordination, alignment, and effective administrative communication across program areas.
• Use Microsoft Word, PowerPoint, Excel, and Outlook to perform administrative and document management tasks.
• Provide general administrative office support including visitor access control, answering telephones, filing, faxing, copying, business card creation, receiving office supplies/equipment, and maintaining records in accordance with Army and ORA policies.
• Support office supply procurement, conference coordination, and process and procedure development as needed.

Qualifications

• High School Diploma or equivalent required.
• Experience working in a DoW, Army, or government environment preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills, attention to detail, and ability to maintain accurate records.
• Ability to coordinate schedules, manage multiple tasks, and communicate effectively with staff and leadership.
• Capability to work independently as well as collaboratively within a multidisciplinary environment.
• The position is located in Frederick, Maryland. It is a hybrid role, and you would be required to be on-site 2 days/week.
• Must be able to obtain and maintain a Public Trust

GDIT IS YOUR PLACE:

• Full-flex work week to own your priorities at work and at home.
• 401K with company match.
• Comprehensive health and wellness packages.
• Internal mobility team dedicated to helping you own your career.
• Professional growth opportunities including paid education and certifications.
• Cutting-edge technology you can learn from.
• Rest and recharge with paid vacation and holidays.

#GDITFedHealthJobs

The likely salary range for this position is $64,230 - $74,750. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:
40

Travel Required:
Less than 10%

Telecommuting Options:
Hybrid

Work Location:
Any Location / Remote

Additional Work Locations:

Total Rewards at GDIT:
Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. GDIT typically provides new employees with 15 days of paid leave per calendar year to be used for vacations, personal business, and illness and an additional 10 paid holidays per year. Paid leave and paid holidays are prorated based on the employee's date of hire. The GDIT Paid Family Leave program provides a total of up to 160 hours of paid leave in a rolling 12 month period for eligible employees. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

Our Identity Verification Process:
As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.

About Our Work:
We are GDIT. A global technology and professional services company that delivers technology solutions and mission services to every major agency across the U.S. government, defense and intelligence community. Our 26,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50+ countries worldwide, offering leading mission-ready capabilities in AI, cloud, cyber and software development.

Join our Talent Community to stay up to date on our career opportunities and events at
gdit.com/tc .

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

PI285840559

The Office of Regulated Activities (ORA) is a multidisciplinary team of regulatory affairs, compliance, and clinical support professionals dedicated to supporting the USAMRDC mission of developing Food and Drug Administration regulated medical products for the Warfighter. The ORA provides full-service, oversight, and consultation for regulatory, clinical, non-clinical, manufacturing, data management, biostatistics, product technical, safety monitoring, and medical and regulatory writing support for FDA-regulated drug, biologic, medical device, and combination products.




The Administrative Support Specialist will provide comprehensive administrative and operational support to the Office of Regulated Activities (ORA) at Fort Detrick. This will serve as the subject matter expert for administrative processes and support ORA leadership, staff, and associated boards by ensuring timely, accurate, and efficient execution of administrative tasks in accordance with Army and DoW policies.



The position is located in Frederick, Maryland. It is a hybrid role, and you would be required to be on-site 2 days/week.



Primary Responsibilities

• Maintain ORA calendars, personnel contact information, and emergency contact information in organized spreadsheets on a weekly basis.
• Assist with planning, coordinating, and executing ORA participation in internal and external events, including booth setup, lunch-and-learns, trainings, and conventions, including logistics and marketing support.
• Prepare, review, and format documents in accordance with Army regulations, the DoW Correspondence Guide, and ORA policies and procedures.
• Utilize the Defense Travel System (DTS) to assist with and track ORA personnel travel, ensuring compliance with Army travel policies and maintaining organized travel spreadsheets (Deliverable 3).
• Provide administrative support to the Sponsor's Protocol Review Board (PRB), including receiving protocol packages, scheduling meetings, coordinating availability, communicating with PRB members and ORA personnel, and updating information in the EDMS (Deliverable 4).
• Serve as an alternate point of contact for mail pickup and distribution.
• Update and maintain Organizational Charts, Rosters, and Contact Lists.
• Participate in administrative meetings, prepare and disseminate associated information, and assist with interpreting and implementing administrative processes.
• Coordinate and schedule ORA meetings, seminars, trainings, ceremonies, and virtual events (e.g., Microsoft Teams), provide related materials, notify staff of upcoming events, and de-conflict schedules.
• Manage and maintain ORA's on-site accountability roster during building evacuations.
• Act as a liaison with other branches and divisions to ensure coordination, alignment, and effective administrative communication across program areas.
• Use Microsoft Word, PowerPoint, Excel, and Outlook to perform administrative and document management tasks.
• Provide general administrative office support including visitor access control, answering telephones, filing, faxing, copying, business card creation, receiving office supplies/equipment, and maintaining records in accordance with Army and ORA policies.
• Support office supply procurement, conference coordination, and process and procedure development as needed.

Qualifications

• High School Diploma or equivalent required.
• Experience working in a DoW, Army, or government environment preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills, attention to detail, and ability to maintain accurate records.
• Ability to coordinate schedules, manage multiple tasks, and communicate effectively with staff and leadership.
• Capability to work independently as well as collaboratively within a multidisciplinary environment.
• The position is located in Frederick, Maryland. It is a hybrid role, and you would be required to be on-site 2 days/week.
• Must be able to obtain and maintain a Public Trust

GDIT IS YOUR PLACE:

• Full-flex work week to own your priorities at work and at home.
• 401K with company match.
• Comprehensive health and wellness packages.
• Internal mobility team dedicated to helping you own your career.
• Professional growth opportunities including paid education and certifications.
• Cutting-edge technology you can learn from.
• Rest and recharge with paid vacation and holidays.