Part-Time Administrative Assistant

Position Overview Hours: Approximately 20 hours per week Schedule: Flexible; in-office presence required Compensation : $28–$35 per hour, depending on experience. Candidates with prior law office, professional services, office management, or operations experience may be considered at the higher end of the range. We are a boutique immigration law firm located in Midtown Manhattan seeking a part-time Administrative Assistant to support the day-to-day operations of our office. This role includes responsibilities across office administration, scheduling, facilities coordination, vendor communication, document management, event support, and general operational support. Our firm is guided by a commitment to doing things right, following through, and communicating clearly and directly. We are looking for someone who shares these values: a person who is detail-oriented, dependable, organized, discreet, and professional in all communications. The ideal candidate will be comfortable managing both recurring administrative tasks and the daily needs of a busy professional office environment. Qualifications Prior administrative, office assistant, office coordinator, or professional services experience preferred. Strong organizational skills and attention to detail. Clear, professional written and verbal communication. Ability to handle confidential information with discretion. Dependable, proactive, and comfortable following through on tasks independently. Comfortable working in a small office environment and assisting with a broad range of administrative needs. Proficiency with common office technology, including email, scanning, document management, and basic software platforms. Responsibilities OFFICE & FACILITIES MANAGEMENT Mail & Document Management Organize, sort, and scan incoming mail. Scan case files and other firm documents as needed. Create FedEx/UPS shipping labels and make drop-offs at shipping locations as needed. Coordinate and oversee document shredding. Vendor & Facilities Coordination Serve as the primary point of contact for office space maintenance issues. Coordinate with building management and vendors, including IT support, designers, copy services, contractors, and other service providers. Supplies & Inventory Monitor and order office supplies as needed. Keep office supplies, shared spaces, and storage areas organized. OPERATIONS SUPPORT Maintain and update firm data in Ninety, the firm’s management platform. Support the preparation and distribution of the firm’s company newsletter. #J-18808-Ljbffr