FY 25-49 Executive Assistant III

Executive Assistant IIITexas Facilities CommissionAssistant to the Deputy Executive Director and Director of Facilities Design & Construction. Performs advanced (senior-level) professional assistance work for the Facilities Design & Construction Division. Work involves coordinating or overseeing high-level administrative operations. Works under limited supervision with considerable latitude for the use of initiative and independent judgment.Essential Duties:Provides technical administrative assistance to the Deputy Executive Director and Director of Facilities Design & Construction Division.Manages calendars, meetings, and other activities with other governmental agencies, executives, and organizations on behalf of an agency executiveCoordinates divisional activities and intra-agency responsibilities.Gathers and organizes documents for preparation and timely distribution of agenda packets for commission meetings; reviews materials for accuracy and completeness.Develops, coordinates, and maintains accurate record keeping and filing systems in accordance with the agency records retention schedule.Prepares, edits, and distributes correspondence, studies, reports, forms, and documents.May research, compose, design, and/or edit agency publications, including brochures, forms, manuals, and reports.Requisitions and orders of merchandise, supplies, and equipment using guidelines, rules, policies, and laws.Greets visitors, answers and screens phone calls, takes messages, and sets up conference calls for an executive(s).Tracks the status of requisitions and purchase orders.May compile and prepare statistical data and various charts, graphs, and written summaries.May assist in the implementation of program planning.May assign and/or supervise the work of others.Performs related work as assigned.Required Qualifications: (Minimum Qualifications)Education and Experience:Graduation from a standard senior high school or completion of GED.Four (4) years' experience in administrative supportCollege education in business administration or technical training in office administrative support or a related field may be substituted for experience on a year-for-year basis.Must possess the ability to attest to and maintain the security or integrity of the state's critical infrastructure requirement to be considered for hire and to maintain employment.Knowledge, Skills and Abilities:Knowledge of Texas Public Information Act and rulemaking.Considerable knowledge of office practices and business procedures.Considerable knowledge of applicable rules, regulations, and policies.Skill in the use of personal computers and applicable programs, applications, and systems.Skill in the use of standard office equipment.Ability to plan, organize, and implement program initiatives.Ability to read, comprehend, and interpret contract language.Ability to prepare written correspondence, reports, studies, forms, and documents.Ability to maintain accurate records and files; and to ensure confidentiality of records and sensitive information.Ability to handle multiple tasks.Ability to meet deadlines.Ability to communicate effectively, both orally and in writing.Registration, Certification or Licensure:May require certification as a Certified Texas Contract Developer (CTCD) and/or Certified Texas Contract Manager (CTCM).Physical Requirements and/or Working Conditions:This position functions in a standard office environment. There are no unusual dangers involved.Work Schedule:8:00 am to 5:00 pm, Monday through Friday.Must be able to work flexible hours during a legislative session and as needed.Veterans:Use your military skills to qualify for this position and others at TFC. Go to to translate your military experience, training, and formal education into civilian job terms, qualifications, and skill sets.Additional Military Crosswalk information can be accessed at selected for interview, all veterans must provide a DD214 long form. Official transcripts or other minimum requirement validations will be requested at the time of interview.TFC Recruiting Policy:Incomplete applications will not be considered.Initial screening is based on the Education and Experience minimum qualifications defined in the job posting. Interviewee selection is based on applicant information explaining how they meet each Competency (Knowledge, Skills and Abilities) requirement. Follow application instructions and fill out application form completely for further consideration.As part of its employment process, TFC may conduct a criminal background check and/or a driver's record check. An applicant with an unsatisfactory criminal background check report and/or drivers record is ineligible to be hired for the position for which the report is initiated.If hired, an employee must prove their permanent right to work in the United States and provide document(s) within three (3) days of hire date that establish identity and employment eligibility. We are unable to sponsor or take over sponsorship of an employment Visa.Note: Any male between the ages of 18 and 25 must show proof of registration with the Selective Service System before he can be selected for employment with the Texas Facilities Commission.EQUAL EMPLOYMENT OPPORTUNITY EMPLOYERThe Texas Facilities Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability. TFC provides accommodations for persons with disabilities in accordance with the Americans with Disabilities Act.If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance at View phone number on click.appcast.io.WIT Number: 16836593Contact Information:Richard W. Allen, MBA, PHR, SHRM-CPHuman Resources SpecialistRecruiting and StaffingTalent ManagementTexas Facilities Commission1711 San Jacinto Blvd.Austin, Texas View email address on click.appcast.io: View phone number on click.appcast.io