Billing and Accounts Receivable Specialist

Company Description O+D Builders is a construction firm that supports projects from pre-construction and development through final completion with hands-on project management and expert supervision. The company blends time-tested craftsmanship with modern construction practices to deliver projects on schedule, within budget, and to high quality standards. A dedicated team emphasizes clear communication, accountability, and attention to detail at every phase of a build. O+D Builders partners closely with clients to turn their vision into finished spaces they can be proud of.

Role Description The Billing and Accounts Receivable Specialist is a part-time, hybrid role based in New York, NY, with mainly work-from-home flexibility. This role is responsible for preparing AIA based billing to clients, Reviewing subcontractor invoices and waivers, Overhead invoices, tracking payments, and managing accounts receivable to support accurate, timely cash flow. Day-to-day tasks include reconciling billing records, posting payments, following up on outstanding balances, and resolving billing discrepancies with clients and internal teams. The specialist will coordinate closely with project managers and the finance team to ensure alignment between contracts, project progress, and invoicing. The role also involves maintaining organized financial documentation, supporting month-end reporting, and contributing to continuous improvement of billing processes.

Qualifications

• Strong billing and accounts receivable skills, including invoice preparation, payment application, and collections follow-up.
• Exprience with Sage software and common office tools (e.g., spreadsheets, word processing, and billing systems). GC Pay experience a plus.
• Solid understanding of basic accounting principles, financial recordkeeping, and reconciliation processes.
• Excellent attention to detail, organization, and time management skills to handle multiple projects and deadlines.
• Clear written and verbal communication skills for interacting with clients, vendors, and internal stakeholders.
• Ability to work independently, maintain confidentiality, and exercise sound judgment in a hybrid work environment.
• Experience in construction, contracting, or project-based billing is preferred but not required.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field, or equivalent relevant experience.