Litigation Assistant

Job Description

TOP NJ Law Firm

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Litigation Legal Assistant Newark, NJ office

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• Transcribe correspondence, letters, and confidential memorandum.
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• Reads and sorts through numerous incoming emails and makes sure emails are timely delivered or filed in iManage; ensures outgoing mail is processed
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• Types a variety of legal documents from rough and oral drafts; requires strong proofreading skills.
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• Court E-Filing experience a must;
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• Able to handle high level client contact, handle calls for attorneys; able to direct message to the appropriate person in a timely manner
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• Prepares, maintains and confirms daily work calendars and schedule meetings, depositions
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• Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals
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• Able to meet weekly/monthly time entry deadlines; client billing deadlines; Process vendor invoices to meet client billing deadlines
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• Maintain attorneys’ legal confidential and administrative files
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Related Duties

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• Assist other Attorneys and Legal Assistants within the office
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• Proactively manage contacts in Outlook and Interaction
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Minimum Qualifications

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Training and Experience

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• Must type a minimum of 70 words per minutes.
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Knowledge, Abilities and Skill

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• Comprehensive knowledge of modern legal office practices and procedures
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• Considerable knowledge of legal documents preparation, legal terminology and court procedures
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• Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation)
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• Comprehensive knowledge of iManage, E-mail/File Storage Organization Skills
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• Comprehensive knowledge of E-filing
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• Considerable knowledge of effective proofreading
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Excellent oral and written communication skills