Senior Accounts Payable Accountant

Job Title: Senior Accounts Payable AccountantJob Description

The Senior Accounts Payable Accountant oversees complex payables activities within a property management and construction-focused environment. This role manages end-to-end invoice processing, reconciliations, vendor setup and compliance, and construction-related contract and change order administration. The position offers a direct placement opportunity with a well-established organization, a supportive culture, room for professional growth, flexibility on working hours, and a competitive benefits package.

Responsibilities

• Monitor incoming invoices, statements, and vendor communications to ensure all payables are captured and processed accurately and on time.

• Reconcile past due invoices, identify discrepancies, and resolve issues with vendors and internal stakeholders.

• Audit and review pre-coded batches for accuracy and completeness prior to posting and payment.

• Enter payables into the system for workflow approval and process invoices using Payscan or similar tools.

• Ensure timely processing of monthly recurring payments, including mortgage payables and other scheduled obligations.

• Manage intercompany allocations and expense reimbursements, ensuring proper coding and documentation.

• Set up new vendors in the system, verify insurance compliance, and collect required documentation such as W-9 forms and contractor licenses.

• Generate and maintain weekly reports, including Aging, Funding, and Expired Insurance reports, to support cash flow and compliance monitoring.

• Create and maintain construction preliminary sheets to support project tracking and lien management.

• Input and reconcile construction contracts and change orders, ensuring alignment between contracts, pay applications, and payments.

• Collaborate with property management and construction teams to support accurate financial reporting and operational decision-making.

• Maintain organized records and documentation for audits and internal reviews.

• Communicate clearly with vendors and internal teams to address questions, clarify requirements, and support smooth payables operations.

Essential Skills

• 4-5 years of accounts payable experience, preferably in a complex, multi-entity environment.

• Bachelor's degree in accounting, finance, or a related field.

• Hands-on accounts payable expertise, including invoice processing, reconciliations, and vendor management.

• Experience in property management, real estate, and construction payables, including contracts and change orders.

• Proficiency with Yardi Voyager/Elevate for property management and accounting functions.

• Strong Microsoft Excel skills for reporting, reconciliations, and data analysis.

• Ability to manage cash application activities and related payables processes.

• Experience working with preliminary sheets and construction pay applications.

• Strong multitasking and prioritization skills to handle high volumes and multiple deadlines.

• Excellent verbal and written communication skills for effective interaction with vendors and internal teams.

• High initiative with strong organizational and time management abilities.

Additional Skills & Qualifications

• Familiarity with property management operations and real estate accounting practices.

• Experience with construction-related financial processes, including entering contracts, processing pay apps, and managing change orders.

• Comfort working in a fast-paced environment with evolving priorities.

• Ability to build collaborative relationships with property management, construction, and accounting colleagues.

• Attention to detail and accuracy in data entry, coding, and reconciliation.

• Commitment to maintaining compliance with insurance requirements and contractor documentation.

• Interest in professional development and growth within an established organization.

Work Environment

This role operates within a professional office environment supporting property management and construction activities. The position involves regular use of accounting and property management systems such as Yardi Voyager/Elevate, as well as daily work in Microsoft Office, particularly Excel, for reporting and reconciliations. The schedule offers flexibility on working hours and includes in-office work in Santa Monica, with core collaboration typically occurring Tuesday through Thursday. The culture emphasizes strong teamwork, clear communication, and a supportive atmosphere, with room for growth and a competitive benefits package. Standard business attire is expected in the office, and the workspace is designed to support focused, detail-oriented accounting work.

Job Type & Location

This is a Permanent position based out of Los Angeles, CA.

Pay and Benefits

The pay range for this position is $59987.00 - $84988.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

enefits: 401(k)/matching Dental /Medical/ Vision insurance Employee assistance program Flexible spending accounts Health savings account Life insurance Vacation and Sick time off

Workplace Type

This is a hybrid position in Los Angeles,CA.

Application Deadline

This position is anticipated to close on Sep 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.