Administrative Specialist II - Deputy Clerk

Agency Office of Administrative Hearings Division Hearings Job Classification Title Administrative Specialist II (S) Position Number 60088592 Grade NC09

About Us

An independent forum for prompt and impartial resolution of administrative law contested cases involving citizens and state agencies, investigation of alleged unlawful employment practices in state government, and codifying administrative rules.

Description of Work

The primary purpose of the Clerk’s Office in the Office of Administrative Hearings (OAH) is to assure that the filing, processing, docketing, indexing, recording, closing, and preserving of documents and records of all contested cases that before OAH are complete, and in compliance with the statutory requirements of North Carolina General Statues (G.S. Chapter 150B).

The Clerk’s office is responsible for the integrity of all Contested Case Hearings filed with the office.

The primary purpose of this position is to ensure that the processing, docketing and resolution of all contested cases filed are efficiently and effectively performed within the statutory requirements of N.C.G.S 150B.

This position, along with the support of the Chief Hearings Clerk, determines the workflow within the Clerk’s Office.

This position is one of the main contacts for individuals calling or appearing at OAH to start the appeals process.

This position analyzes and processes petitions filed to ensure completeness, proper case type, filing fee and statutory deadlines.

Knowledge Skills and Abilities/Management Preferences

This position processes filing fees, creates receivables, and coordinates receipts with the fiscal division for completeness and accuracy to determine overpayment/underpayment of filing fees, issue refund requests, and processes Bonds, in addition provides status reports for any inquiry.

The Deputy Clerk prepares and forwards the Official Records for Proposed Decisions to go to the proper agency for Final Agency Decision.

Position is responsible for preparing the Official Records for Petitions for Judicial Review within statutory requirements, plus forwards and tracks the Petitions for Judicial Review.

This position is responsible for staying up to date with any changes to N.C.G.S. 150-B and NCAC Title 26 and OAH policies and procedures and may assist with training other employees.

This position may be called upon to act as a Hearing Assistant to record Contested Case Hearings and acts on behalf of the Chief Hearings Clerk in their absence and administers the Chief Hearings Clerk’s activities.

Knowledge, Skills, and Abilities / Competencies

• Proficiency with MS Word, Excel and MS based database administration.
• Considerable knowledge of office management and court case management procedures and techniques.
• Knowledge of accepted court procedures.
• Knowledge of compiling, assimilating, and organizing both printed and electronic information.
• Experience in applying knowledge of date collection, storage, organization, manipulation and/or analysis of data.
• Experience in identifying and understanding issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.
• Experience in analyzing, interpreting, recommending, and implementing policy and procedural guidelines.

Management Preferences

• Legal or Administrative Court experience.

Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

• High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Valuing Education and Experience

The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.

All job postings close at 11:59pm the night before the End Date on the posting.