Accounts Payable Specialist

Accounts Payable Specialist

We are currently seeking an Accounts Payable Specialist to join our growing organization. Under the direction of the Administration Manager, the AP Specialist is responsible for managing vendor payments, subcontractor invoices, job-cost allocation, credit card/bank reconciliations, forecasting/budgeting, and AP workflows. This role ensures accurate, timely processing of invoices, maintaining cost integrity, and safeguards cash flow.

Essential Duties And Responsibilities

Enter and process invoices in an efficient and timely manner

Preparation of invoice support (copying, scanning and the attachment of invoice support docs)

Process check runs to pay invoices when due

Monitor AP email box daily

Charge expenses to corresponding GL accounts by analyzing invoices and recording entries.

Ensure all invoices are verified and coded correctly

Works closely with Inventory Department to reconcile multiple vendor accounts monthly

Answers all vendor inquiries

Correspond and coordinate with the Admin Manager regarding vendor invoices and payments

Reconcile Credit Cards and Banks

Perform tasks necessary for Month Closings

Forecasting and budgeting experience

Accounts Payable Requirements And Qualifications:

High school diploma

Accounting degree or coursework in accounting highly preferred

5+ years experience in accounts payable

Advanced proficiency with MS Outlook, Excel and Word

Knowledge of bookkeeping and accounts payable principles

Ability to multitask and be organized, detailed-oriented and motivated

Proven communication skills, oral and written

Ability to organize and prioritize work effectively, re-prioritize as new demands arise

Ability to work with others to ensure work is done correctly

Desire to improve processes and implement new ideas

Works well with others

Works well alone