Executive Assistant

Executive Assistant Position

We offer competitive salary, great benefits, and work that matters to our community. The Seattle Housing Authority (SHA) is a mission-driven leader in affordable housing, headquartered on Elliott Avenue West with sweeping views of Elliott Bay and the Puget Sound. With additional field offices across Seattle, we're committed to expanding housing opportunities, strengthening communities, and supporting a workplace where people grow and thrive.

We are seeking a skilled and motivated Executive Assistant to support two department directors within the Policy, Research & Continuous Improvement and Intergovernmental Relations (IGR) teams. This role is ideal for someone who thrives in fast-moving policy environments, enjoys legislative work, and excels at translating complex information into clear, accessible summaries.

This position plays an essential role in legislative engagement, cross-government coordination, and tracking policy developments at the local, state, and federal levels. You will help ensure SHA leaders have timely, accurate insights that support informed decision-making and strengthen our relationships with agencies, partners, and elected officials.

A key part of the job involves watching public meetings, hearings, and committee sessions, then distilling key points into concise summaries. If you enjoy connecting the dots across policy conversations and helping others understand what matters most, this role will be a strong fit.

Alongside this legislative focus, you will manage high-level administrative functions that keep both teams running smoothly. These responsibilities include coordinating calendars, meetings, travel, expenses, events, communications, and handling confidential information with professionalism and discretion.

About Our Teams:

Policy, Research and Continuous Improvement & Strategic Initiatives This team advances SHA's mission by developing solutions, using data to guide decisions, and testing strategies with staff, partners, and the people we serve. The team includes about 10 staff and a Director committed to collaboration, innovation, and SHA's values including racial and social equity.

Intergovernmental Relations (IGR) IGR tracks and responds to local, state, and federal policy issues affecting affordable housing. This small team (Director and Coordinator) provides strategic guidance to SHA leaders, organizes tours and outreach for elected officials, and maintains partnerships locally and nationally. In this team collaboration, initiative and flexibility are highly valued.

Both teams work closely together, and the Executive Assistant is essential in supporting their shared work and keeping communication clear and organized.

We'd Love to Hear from You If You Are:

• Committed to equity and social justice
• Clear and direct in your communication
• Resourceful, persistent, and resilient
• Highly organized and adaptable
• Comfortable managing up and navigating competing priorities
• Detail-oriented and reliable
• Confident using digital tools and systems
• Able to work independently and pivot quickly as needs change
• A problem-solver who sorts, prioritizes, and follows through
• Someone who enjoys legislative environments and making complex information easy to understand

The Location: 101 Elliott Ave W, Seattle, WA 98119

The ideal candidate will have:

• Experience working in a legislative environment
• Understanding of the legislative process and government decision-making
• Ability to watch public meetings, hearings, and committee sessions and extract clear, actionable insights
• Strong ability to distill complex or lengthy information into concise summaries
• Excellent written and verbal communication
• Comfort working in fast-moving policy environments

Minimum Qualifications:

• Three years of experience as an administrative assistant or similar role such as Legislative Aide/Assistant, Office Manager, or Administrator
• Bachelor's degree in business, public administration, or a related field (or equivalent combination of education and experience)

What will you do?

• Provide executive support including scheduling, appointments, visitors, travel, expenses, and routine communications
• Facilitate communication between Directors, internal teams, external partners, and stakeholders
• Support daily operations, staff meetings, commitments, calendars, and workflow
• Represent Directors when needed and serve as liaison with internal and external partners
• Handle confidential matters and support performance, discipline, and training processes
• Conduct research, collect data, track legislation, and coordinate responses to inquiries
• Manage data systems, prepare technical reports, and update website content
• Oversee office functions including supplies, equipment purchases, payroll, attendance, and procedures
• Support personnel processes including tracking actions, assisting with interviews, and preparing hiring materials
• Coordinate contracts, monitor spending, support RFPs, and track consultant performance
• Prepare vendor payments and maintain supply and equipment inventories
• Support budget development, distribute instructions, follow up with teams, and track expenses

How to Apply: To apply, complete the online NeoGov application by clicking the Apply button in the upper right-hand corner of this posting.

Application Tips:

1. Update the Work Experience and Education sections with your most current information. Note: SHA does not accept external attachments such as resumes or cover letters.
2. Complete the Agency-Wide questions. Even if you've applied to SHA before, please review and update your responses.
3. Respond to any Supplemental Questions, if applicable.

Why Should You Apply?

• Our Culture: SHA offers a supportive, energetic workplace where collaboration and growth thrive. Our talented team has helped make us a nationally recognized leader in affordable housing and community development.
• Competitive Salary
• Comprehensive Benefits

• Medical, dental, and vision insurance
• Public Employees' Retirement System (PERS)
• Generous paid leave and holidays

• Work-Life Balance

• Reasonable hours
• Opportunity for part-time remote work (dependent on the position)

• Professional Development

• On-the-job training and growth opportunities

Our Commitment to Equity

SHA values your unique background and perspective - we encourage you to apply even if you don't meet every listed qualification. Learn more in our diversity and application equity statement.

Seattle Housing Authority