Office Manager - Boston, MA

Job Description

Summary:

The Office Manager will support daily and monthly accounting operations for the dealership, partnering closely with the Controller to ensure timely financial reporting, accurate records, and oversight of office administration. This role requires prior dealership office management or senior accounting experience in the automotive industry.

Duties and Responsibilities:

• Assist the Controller in preparing and submitting monthly financial statements and supporting schedules.
  
• Oversee daily accounting operations including journal entries, reconciliations, and general ledger maintenance.
  
• Manage office team including accounting clerks, receptionists, and cashier staff.
  
• Review and approve accounting adjustments related to inventory, cost of sales, and expenses.
  
• Perform month-end closing duties including schedules, accruals, and account reconciliations.
  
• Track and reconcile fixed assets, depreciation, and prepaid expenses monthly.
  
• Analyze expense trends and provide reporting to leadership.
  
• Support insurance and workers' comp claim processing as needed.
  
• Assist with internal and external audit preparation and documentation.
  
• Provide occasional back-up support for reception or cashiering if needed.
  

• Must have prior experience as an Office Manager or senior accounting lead in an automotive dealership
  
• Strong understanding of dealership accounting processes, financial statements, and month-end close
  
• Hands-on experience with general ledger management, journal entries, and reconciliations
  
• Proven ability to lead office staff and delegate workflow effectively
  
• Familiarity with DMS platforms such as CDK, Reynolds & Reynolds, or Dealertrack is preferred
  
• Must be authorized to work in the USA
  
• Must pass pre-employment screenings including background check, MVR, drug test, and possess a valid driver’s license