Legal Secretary Two Positions Available

Job Description

Job Description

We are looking for 2 highly organized Legal Secretaries / Legal Assistants to join a busy legal team in Tennessee in a contract to hire capacity. These positions support a group of four attorneys within a plaintiff-focused medical malpractice and insurance defense practice, requiring strong organizational skills and the ability to manage a demanding workload. The ideal candidate is comfortable handling dictation, coordinating legal documentation, and keeping daily administrative operations running smoothly in a fast-paced environment.

Responsibilities:

• Provide day-to-day administrative and legal support to four attorneys while managing competing priorities across a high-volume caseload.

• Prepare, revise, and finalize legal documents, correspondence, and case-related materials from dictation and attorney notes.

• Coordinate court filings and electronic submissions, ensuring documents are completed accurately and delivered within required deadlines.

• Maintain attorney calendars by scheduling hearings, appointments, meetings, and other case-related commitments.

• Organize and track case files, records, and supporting documentation to keep matters current and accessible.

• Draft and distribute legal correspondence to clients, courts, medical providers, and other external parties as needed.

• Assist with matters involving medical malpractice and insurance defense by handling documentation that may include medical records and terminology.

• Perform general office and administrative tasks that contribute to efficient legal department operations

• At least 2 years of experience in a Legal Secretary or similar legal administrative role.
• Hands-on experience with electronic filing procedures and court filing requirements.
• Strong ability to manage calendars, deadlines, and multiple attorney schedules effectively.
• Proficiency in transcription or dictation-based document preparation.
• Familiarity with legal correspondence and accurate document formatting.
• Working knowledge of medical malpractice, insurance defense, and basic medical terminology.
• Strong attention to detail, organization, and communication skills in a fast-paced legal environment.