Attendance Secretary - 10-month

10 Month Attendance Secretary

This position supports the K-12 Attendance Officer. It requires a person that has the personal and clerical skills to successfully communicate with students, staff, and parents in an educational setting; the capacity to complete tasks associated with attendance in a timely and accurate fashion; understands the age-related needs of the students enrolled; and is willing to cooperate in a positive manner to assist in the attainment of the building and district goals.

Directly Responsible To: The K-12 Attendance Officer or their designee

Qualifications:

• High school diploma or equivalent
• A minimum of three years experience in word processing, entering data, and the ability to use and execute programs currently employed by the district's attendance system
• Previous work experience in an environment where decisions had to be made without direct supervision, thus displaying independent judgment and discretion
• Greet visitors, staff and students in a friendly and professional manner
• Demonstrates an understanding of the necessity of confidentiality related to student and staff information or data existing within building files
• Willingness to communicate and work with persons for diverse socio-economic, racial, or physically disabling backgrounds
• Demonstrate a willingness to participate in in-service programs designed to improve the efficiency of school operation

Knowledge, Skills, and Abilities:

• Assist in the maintenance of attendance records that support effective school attendance policies and procedures
• Knowledge of general clerical procedures
• Ability to operate office machines (desktop or laptop computer, printer/copier/fax, chromebook, etc.)
• Knowledge of and ability to effectively operate computer software programs including but not limited to the Microsoft office Suite (Word, PowerPoint, Excel, etc.) and Google Workspace
• Ability to create and maintain accurate and complete records and reports
• Ability to maintain confidentiality
• Ability to listen actively and demonstrate understanding
• Remains calm, uses good judgement and thinks quickly and rationally in difficult or stressful situations
• Oral and written skills to convey ideas, facts, and information effectively and accurately

Duties/Performance Responsibilities:

• Answer multi-line telephone, greeting callers in a friendly, courteous manner, taking accurate messages, and properly answering inquiries
• Receives calls from probation officers, parents or guardians concerning students
• Call parents of absent students to confirm reason for absence
• Admits students who have been absent or arrive late to school; issues passes for students to leave early
• Maintains attendance files of written excuses from parents, doctors, and other sources
• Type various correspondences related to attendance issues including but not limited to truancy warning letters, medical status letters, and withdrawal letters
• Type, as necessary, the required report forms for court referrals
• Other duties as assigned by the K-12 Attendance Officer or their designee

Working Conditions:

• Office environment, experiences constant interruptions
• Ability to lift 25 pounds individually, or 50 pounds with the assistance of another person
• May be exposed to infectious diseases carried by students

Conduct: Each staff member shall remain free of any alcohol or non-prescribed controlled substance and abuse of any prescribed controlled substance in the workplace throughout his/her employment in the District. Each staff member shall serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings. Each staff member has a moral responsibility to help instill in students the belief in and practice of ethical principles and democratic values.

Terms of Employment: Per the Mansfield City Schools Board of Education/Mansfield School Employees Association Negotiated Agreement. The Mansfield City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, gender identification or sexual orientation, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.