Executive Admin Assistant

Payrate: $30.00- $35.00/hr.


Summary:
The Executive Assistant will provide high-level administrative support to senior executives, ensuring the smooth operation of their office and facilitating effective communication and coordination. This role requires a proactive, detail-oriented professional with excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.


Responsibilities:

• Administrative Support:

• Manage and prioritize the executive's calendar, schedule meetings, and coordinate appointments.
• Prepare and organize travel itineraries, including booking flights, accommodations, and transportation.
• Handle correspondence, including emails, letters, and reports, ensuring accuracy and professionalism.

• Communication and Coordination:

• Act as the primary point of contact for internal and external stakeholders.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Liaise with other departments to ensure seamless collaboration and project execution.

• Project Management:

• Assist in the planning and execution of special projects, events, and initiatives.
• Monitor project timelines, budgets, and deliverables to ensure successful outcomes.

• Confidentiality and Discretion:

• Maintain strict confidentiality of sensitive information.
• Provide support in preparing presentations, reports, and other confidential documents.

• Office Management:

• Oversee office operations, including supplies, equipment, and vendor relationships.
• Ensure a well-organized and efficient work environment.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and multitasking skills.
• Exceptional communication and interpersonal skills.
• Ability to work independently and as part of a team in a dynamic environment.
• English/Korean bilingual - business communications

Preferred Qualifications:

• Experience in a corporate or executive office setting.
• Familiarity with project management tools and software.
• Multilingual abilities (e.g., English, Korean, or other languages) are a plus.

Education and Years of Experience:

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.

Top Skills:

• Administrative Support and Communication Skills
• Organizational and Project Management Skills
• Office Productivity Suites e.g. MS Office (Word, PowerPoint, Excel)
• Confidentiality and Discretion

Pay Transparency: The typical base pay for this role across the U.S. is: $30.00- $35.00/hour . Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, denmatch, lifeion benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.


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