Event Operations & Production Assistant

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Employee discounts
• Free uniforms
• Opportunity for advancement
• Paid time off

Join the Kristopher Renee Team

Kristopher Renee is a luxury event planning, design, and production company specializing in weddings, celebrations, immersive experiences, floral design, balloon dcor, event rentals, tablescape styling, corporate events, and custom installations.

As a full-service event company, our work goes far beyond event setup. We design, plan, coordinate, style, install, produce, and manage every detail of our events while also maintaining operational systems, inventory, office organization, client communication, vendor coordination, and production preparation behind the scenes.

We are seeking dependable, professional, creative, and detail-oriented Event Operations & Production Assistants to support both the operational and event execution sides of the business.

This role is ideal for individuals who enjoy creative environments, hands-on work, organization, hospitality, design execution, and fast-paced event production. Team members will support day-to-day operations, event preparation, installations, client experiences, inventory management, and event-day execution.

At Kristopher Renee, every team member contributes to the elevated experience our clients expect. We value professionalism, accountability, hospitality, teamwork, and excellence in every aspect of our work.

Position Overview

Event Operations & Production Assistants support the overall functionality of the company both in-office and on-site at events. Responsibilities include assisting with office operations, inventory organization, event preparation, vendor coordination, dcor production, floral and balloon prep, installations, event setup and breakdown, guest experience support, and maintaining company standards throughout all stages of event execution.

This role requires flexibility, professionalism, attention to detail, physical stamina, strong communication skills, and the ability to work collaboratively in fast-paced environments.

Day-to-Day Operations Responsibilities

Team members assist with maintaining the daily operational readiness of the company, office, inventory, and production spaces.

Responsibilities may include:

Opening and preparing the office, studio, or workspace for daily operations

Maintaining a clean, organized, and professional office environment

Cleaning and organizing production areas, prep stations, storage spaces, and workrooms

Organizing inventory including linens, chargers, candles, vases, florals, balloon supplies, signage, rentals, tablescape items, dcor inventory, and event materials

Assisting with inventory counts, labeling, restocking, and inventory tracking

Cleaning and maintaining dcor items, candle holders, vases, containers, shelves, and event materials

Organizing storage units, inventory shelves, dcor walls, floral supplies, and rental inventory

Preparing dcor bins, event materials, rental items, and packing lists for upcoming events

Assisting with loading preparation and vehicle organization before events

Assisting with office tasks such as printing, assembling materials, preparing signage, stuffing favor bags, organizing client materials, and assembling welcome items

Supporting mock-up preparation and design staging for client meetings or content creation

Assisting with floral processing, floral prep, greenery prep, candle preparation, and balloon preparation

Inflating balloons and assisting with basic balloon garland or installation preparation

Researching venues, vendors, rentals, event supplies, and event resources

Calling or emailing vendors to confirm pricing, availability, delivery schedules, setup requirements, and logistics

Assisting with venue walkthrough preparation and event logistics planning

Supporting administrative tasks including returning calls, responding to inquiries, organizing paperwork, and confirming appointments

Assisting with maintaining operational checklists, event notes, inventory systems, and production schedules

Running business-related errands including supply pickups, inventory runs, floral market pickups, or vendor pickups when assigned

Maintaining professionalism and confidentiality while supporting daily business operations

Pre-Event Responsibilities

Prior to guest arrival, team members assist with event preparation, production, installations, and venue setup.

Responsibilities may include:

Loading and unloading event inventory, rentals, dcor, floral materials, balloon supplies, signage, and production equipment

Reviewing floor plans, timelines, setup instructions, installation notes, and design layouts

Setting up tables, linens, chairs, lounge furniture, draping, signage, and event dcor

Installing tablescapes including chargers, glassware, flatware, napkins, menus, candles, and decorative elements

Assisting with floral installations, centerpiece placement, greenery installations, and ceremony dcor

Assisting with balloon installations including garlands, columns, arches, and specialty displays

Styling dessert tables, welcome tables, bars, lounges, favor displays, and specialty event areas

Setting up backdrops, photo areas, signage displays, and custom installations

Assisting with mock-up execution and styling adjustments as directed by leadership

Supporting vendor arrivals and directing vendors to designated setup areas

Assisting with event production transitions and timeline preparation

Ensuring event setup meets company quality standards and design expectations

Maintaining organization of tools, dcor packaging, setup materials, and installation supplies throughout setup

Identifying and communicating any setup concerns, damages, shortages, or venue restrictions immediately

Supporting final walkthrough preparation before guest arrival

Event Management Responsibilities (During Events)

During events, team members assist with maintaining event flow, presentation, guest experience, and operational support.

Responsibilities may include:

Maintaining cleanliness, organization, and professionalism throughout the event

Monitoring dcor, floral arrangements, candles, tablescapes, and installations to ensure they remain visually polished

Assisting with timeline transitions including ceremony flips, reception resets, entertainment setup changes, and room transitions

Supporting guest hospitality and directing guests appropriately when needed

Assisting with seating guidance, activity stations, lounge areas, or guest flow management

Supporting vendor coordination and communicating operational updates to leadership

Restocking event materials, candles, napkins, signage, favors, or supplies as needed

Assisting with management of interactive experiences, food stations, beverage stations, or specialty activations

Monitoring rental items and company inventory throughout the event

Supporting the Event Coordinator or Planner with operational and logistical tasks as needed

Maintaining a calm, professional, and solutions-focused attitude during fast-paced or high-pressure situations

Representing the Kristopher Renee brand professionally when interacting with guests, vendors, venues, and clients

Post-Event Responsibilities

Following the event, team members assist with breakdown, inventory management, cleanup, and operational reset responsibilities.

Responsibilities may include:

Breaking down tablescapes, dcor, floral installations, balloon installations, signage, candles, and specialty dcor

Properly packing rental inventory, fragile items, dcor materials, and production equipment according to company procedures

Organizing and separating company inventory, client items, rental returns, and vendor materials

Assisting with inventory counts to ensure all company items are accounted for

Cleaning dcor items, containers, candles, vases, tools, and production materials after events

Removing trash and completing designated cleanup responsibilities

Assisting with venue reset requirements when applicable

Loading vehicles safely and efficiently for return transport

Returning inventory to designated storage areas in an organized manner

Reporting damaged, missing, or broken items immediately

Supporting post-event office or storage reset responsibilities when needed

Assisting with event material organization for upcoming events

What We Value

We are looking for individuals who demonstrate:

Reliability and punctuality

Professionalism and accountability

Strong communication and teamwork

Attention to detail

Adaptability in fast-paced environments

Hospitality and client-focused service

A willingness to contribute wherever needed

Creativity and pride in producing quality work

Respect for clients, guests, vendors, venues, and fellow team members

Requirements

Availability to work days, evenings, weekends, and holidays as needed

Reliable transportation to various event locations throughout Northern California

Ability to lift and carry 4050 lbs regularly

Ability to stand, walk, bend, and move for extended periods

Ability to follow timelines, instructions, setup diagrams, and operational procedures carefully

Comfortable working both indoors and outdoors in varying weather conditions

Ability to work efficiently in physically demanding and fast-paced environments

Preferred Experience

While not required, the following experience is a plus:

Event planning or event setup experience

Hospitality, banquet, restaurant, or customer service experience

Floral, balloon, rental, or dcor installation experience

Administrative or office support experience

Interest in event planning, hospitality, design, or creative production

Experience working on collaborative teams

Why Join the Kristopher Renee Team

Working with Kristopher Renee provides hands-on experience in luxury event production, design, operations, and hospitality while allowing team members to grow within a creative and professional environment.

Our team contributes to creating elevated, memorable experiences for clients while developing valuable skills in event production, operations, customer service, design execution, and business management.

If you are dependable, hardworking, creative, and excited to be part of producing exceptional experiences, we would love to hear from you.

Apply today to join the Kristopher Renee Team.