Now Hiring Ea

Under the direction of the Division Chief, the Executive Secretary I is responsible for performing administrative duties which require initiative, good judgment, tact, and diplomacy, along with a thorough knowledge of appropriate administrative practices. Prioritizes, coordinates, processes, logs, and routes a variety of physical and digital materials and projects; maintains an established systematic filing of projects completed and/or approved by IMD. Replies to requests for project updates and/or status requests and assists in ensuring projects are processed according to deadlines through suspense systems. Schedules appointments for IMD personnel and prepares pertinent support material. Receives and screens confidential telephone calls, providing information to callers and directing calls to the appropriate party or office. Gathers data and composes correspondence and a variety of required reports for IMD, including typing memorandums, letters, meeting minutes, on-call schedules, sympathy letters, and other miscellaneous documents. Prepares and reviews timekeeping data and related documents for submission to the Human Resources Section for processing. Coordinates travel arrangements and prepares necessary itineraries. Requests travel advances, completes travel expense claims, and maintains associated travel records. Is the IMD vehicle coordinator and processes all projects/reports received from sections. Maintains confidential and administrative files, including personnel file documentation. Orders office supplies and completes appropriate paperwork. Updates reference contact documents and distributes as necessary. Office environment, Monday through Friday 0800-1700 hours, in person.

EXECUTIVE SECRETARY I

Additional Documents
Job Application Package Checklist

EXECUTIVE SECRETARY I

EXECUTIVE SECRETARY I $4,345.00 - $5,441.00 A

Permanent, Full Time

Department Information California Highway Patrol
Information Management Division (040)
The mission of the California Highway Patrol (CHP) is to provide the highest level of Safety, Service, and Security. The CHP offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future.
Department Website:

You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired. Additional information regarding acceptable typing tests:

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Describe your experience working in a situation when you were assigned multiple projects with a broad scope and discretion to complete. Describe your experience working in situations where you independently performed analytical research and analysis and made recommendations. Describe a time you provided excellent customer service.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Highway Patrol
Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Highway Patrol
Required Application Package Documents

The following items are required to be submitted with your application. Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Criminal Record Supplemental Questionnaire
Statement of Qualifications - A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SOQ will not be considered. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to communicate effectively both verbally and in writing.
• Benefits Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website:
Hiring Unit Contact:
You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements
Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-522923) and/or position number 388-040-1247-002 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.
Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.
Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). The percentage of the temporary salary reduction and the number of PLP 2025 leave credits are determined by the position's assigned bargaining unit. The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.