Office Administrator

Job Description

Job Description

Description

About American Veterinary Group

At American Veterinary Group (AVG), everything we do starts with our people and our values. We exist to support veterinary teams so they can focus on what matters most: delivering exceptional care to pets and the people who love them.

We partner closely with our hospitals, listening first and leading with trust. Our approach is rooted in nurturing relationships, acting with unwavering integrity, communicating transparently, pursuing growth, and embracing constant innovation. These values guide how we support our teams across operations, medical leadership, recruiting, training, marketing, finance, and HR, while preserving medical autonomy and the unique culture of each hospital.

Our hospitals are supported by a dedicated community of veterinarians, technicians, and support professionals who collaborate, learn from one another, and show up for their teams every day. As we continue to grow, our commitment remains the same: to build an environment where people feel supported, heard, and empowered to grow in their careers.

If you are looking for a place where values drive decisions and people come first, there is a seat at the table for you at AVG.

About the Position: 

The position of Office Administrator is responsible for overseeing the day-to-day administrative operations of our Home Office, ensuring smooth functionality by managing tasks like, office supplies, facility maintenance, scheduling, correspondence, requiring strong organizational skills and attention to detail to maintain efficient workflow and support company operations. This role will report to the Director of Organizational Planning but will work closely with team members in the Finance, Marketing, Operations, Recruiting, and Training departments to ensure all administrative tasks are being completed in a timely manner. The ideal candidate is well organized, has good time management, takes initiative, and works well with others. 

Key Responsibilities

• Greet visitors and manage reception area
• Manage overall appearance and cleanliness of office
• Coordinate all incoming and outgoing mail and shipments
• Maintain office supplies and snacks
• Manage company collateral inventory, shipments, and storage
• Coordinate meeting room calendar and setup
• Order all meals for meetings 
• Assist with planning company events
• Oversee office maintenance and repairs
• Coordinate employee engagement events
• Assist with new hire onboarding tasks

Skills, Knowledge and Expertise

• Strong organizational skills: Ability to prioritize tasks, manage multiple projects, and maintain efficient workflow 
• Excellent communication skills: Effective verbal and written communication to interact with staff, clients, and vendors 
• Attention to detail: Ability to identify and correct errors in administrative tasks 
• Technical proficiency: Familiarity with office software like Microsoft Office Suite and relevant administrative systems 
• Problem-solving skills: Ability to identify and resolve administrative issues promptly in a fast-paced work environment

Benefits

• Opportunity for career advancement as AVG continues to grow and expand clinic locations throughout the country
• Health Care Plan (Medical, Dental & Vision Options) 
• 401k Match
• Generous paid time off (PTO)
• Paid Parental Leave + Paid Maternity Leave
• One (1) Work/Life Balance day off
• Short-term and long-term disability options
• Supplemental insurance options
• Discounted Veterinary Care