Executive Assistant - East Campus - 142013

Executive Assistant - East Campus

The Executive Assistant for East Campus Medical Center reports to the Senior Director of Nursing. This experienced professional will ensure administrative processes and office operations run smoothly in the executive's office. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Participates in the implementation of efficient and effective systems for managing information, manages projects and communications to ensure accurate and timely responses. Handles the details of a variety of matters on behalf of the executive.

This position will also provide administrative duties including, CMO administrative needs, physician on call scheduling, physician payment, and other duties as assigned.

Minimum Qualifications

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training. Related experience: supporting C-suite executives in large, complex corporate environments.
• Familiarity with the organization's processes, protocols and procedures.
• Thorough knowledge of common organization-specific and other computer application programs.
• Solid analytical / problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation, excellent customer service and communication skills.
• Strong skills to communicate effectively with all levels of staff, and external constituencies, both verbally and in writing.
• Advanced Excel skills and strong working knowledge of Microsoft Office applications (Word, Outlook, PowerPoint, and Teams) required to support reporting, data management, and day-to-day administrative functions.
• Advising and counseling skills.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification.

Preferred Qualifications

• Full proficiency in relevant software tools including Outlook, Teams, Sharepoint, Word, PowerPoint, and Excel. Comfort and interest in learning new tools as needed.
• 3+ years experience supporting C-suite executives in a large, complex environment.
• Calendaring and managing multi-organizational meetings.

Special Conditions

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.